Project Assistant

Key Responsibilities:

• Draft, organize, archive, distribute, and safeguard project-related documents (plans, contracts, reports, minutes, correspondence, etc.).
• Maintain the project document management system (both electronic and paper versions) to ensure accuracy and easy access.

• Arrange internal and client meetings, including reservations and notifications.

• Record discussions, prepare/distribute meeting minutes, and follow up on action items.
• Handle daily administrative tasks for the project team (office supplies, travel, expense reimbursements).

• Maintain project contact lists, calendars, and schedules.

• Assist in planning and organizing team activities.

• Support the Project Manager with ad hoc tasks as needed.

Requirements:

• Minimum 3 years experience in administration, secretarial support, or project assistance.

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Working language: Chinese or Mongolian (both acceptable).