Specialist, Business Travel

Specialist, Business Travel

(Third-party contractor)

Jakarta, Indonesia

Role Purpose:

The Specialist, Business Travel is responsible for managing and coordinating all aspects of domestic and international business travel for company personnel and third-party contractors. This role ensures that all travel arrangements are cost-effective, policy-compliant, and prioritize employee safety and comfort, while supporting overall operational continuity and efficiency within the Business Services Department.

Responsibilities include but are not limited to the following:

• Coordinate and manage end-to-end business travel arrangements, including air, sea, and land transportation, as well as accommodation, in accordance with company travel policies and guidelines.
• Liaise with travel agencies, airlines, hotels, and transportation vendors to secure optimal travel options that meet company standards on cost, safety, and reliability.
• Ensure compliance with travel-related rules and procedures, including visa, immigration, and health requirements for both domestic and international travel.
• Monitor, analyze, and report travel costs, utilization trends, and cost-saving opportunities to support effective travel management and budget control.
• Provide guidance and assistance to employees on travel policies, booking procedures, documentation, and issue resolution.
• Handle travel-related emergencies or schedule changes, ensuring prompt resolution and minimal disruption to business operations.
• Maintain accurate and up-to-date travel records, itineraries, and expense documentation for audit and reporting purposes.
• Promote and uphold the Companys Health, Safety, Security, and Environment (HSSE) standards in all travel-related activities.
• Continuously evaluate and improve travel management processes, systems, and vendor performance to enhance efficiency and employee experience.

Qualifications include but are not limited to the following:

Education:

• Minimum Diploma or equivalent qualification in Travel and Tourism, Business Administration, or related field.

Experience:

• Minimum 10 years of experience in corporate travel management, including travel coordination, reservations, and travel advisory.
• Proven understanding of international travel documentation, visa requirements, and related procedures.
• Experience in vendor management and negotiation with travel service providers.
  Familiarity with travel booking systems (e.g., Amadeus, Sabre, Galileo, or similar) and expense management tools.
• Previous experience in the oil & gas, energy, or multinational corporate environment is an advantage.

Technical & Management Skills:

• Proficiency in Microsoft Office applications (Excel, PowerPoint, Outlook).
• Knowledge of travel regulations, visa requirements, and corporate travel policies.
• Experience in cost tracking, reporting, and travel data analysis.
• Familiarity with HSSE and risk management practices related to corporate travel.
• Excellent communication and interpersonal skills for effective coordination across departments and with vendors.
• Strong organizational and time management abilities, capable of managing multiple travel requests under tight deadlines.
• High level of attention to detail, accuracy, and accountability.

If you are interested in joining our team, click "Apply for Position" on this webpage.



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