Job Openings Coaching Team Executive Assistant

About the job Coaching Team Executive Assistant

  • Role: Coaching Team Executive Assistant
  • Location: Remote (overlap with US mornings)
  • Type: Full-Time (Flexible)

About Purple Circle

At Purple Circle, were on a mission to impact one billion lives by helping career coaches grow successful, meaningful businesses.

Founded by Davis Nguyen, were a fully remote team that supports coaches through retreats, mentorship, and strategic programs designed to help them scale their income and impact - while staying true to their values.

Who We Are Hiring For...

We’re hiring a full-time Coaching Team Executive Assistant to directly support our Coaching Team in managing client success, optimizing systems, and helping build products that scale our impact.

This is not a glorified scheduling or note-taking role, we already have AI for that.

Instead, we’re looking for someone who thrives in fast-paced environments, can proactively solve problems, and isn’t afraid to bring strategic ideas to the table.

This person will act as the operational and strategic right-hand to our coaching team, ensuring nothing falls through the cracks.

What We Offer

  • Daily exposure to how top-performing coaching businesses operate behind the scenes

  • Opportunity to collaborate directly with our CEO, coaching team, and high-level clients

  • Growth path into program management or product operations

  • Be part of a mission-driven culture with ambitious goals and deep impact


You Might Be The One We're Looking For If You...

  • Have strong operational thinking and know how to break big ideas into systems

  • Are resourceful, independent, and able to find your own answers

  • Can write clearly and confidently in English

  • Genuinely care about helping others succeed
    Think like a product manager, but love the speed of startup life

  • Have 2+ years of experience in operations, coaching support, or executive assistance


Here Are Some Of The Responsibilities You Will Have...


Operations & Client Management

  • Track where each client is within our coaching program

  • Help coaches identify member progress, stuck points, and milestone completions

  • Manage client-facing logistics like scheduling sessions and reminders

  • Organize notes, follow-ups, and back-end tracking after group calls


Process Building & Execution

  • Turn messy systems into repeatable processes and SOPs

  • Build internal resources and trackers to help coaches operate more efficiently

  • Solve problems like: “How do we handle a coach calling in sick?” or “How do we track video submissions for review?"


Product & Project Support

  • Support creation of new tools (like GPT-based call analyzers) to save coaching time

  • Run mini research or product improvement projects that improve our delivery

  • Coordinate with external contractors or freelancers (e.g., editors, designers)


Strategic Thinking & Creative Input

  • Contribute to content and outreach strategy (e.g. creating whitepaper campaign ideas)

  • Suggest and test improvements to client experience based on data or feedback

  • Help clients with lead generation diagnostics and campaign improvement ideas


What Success Looks Like

  • Coaching team members feel supported and able to focus on coaching, not logistics

  • You catch issues before they become problems (e.g. missed deadlines, scheduling gaps)

  • Clients feel seen, supported, and tracked through every step of their journey

  • Mini-projects are completed on time and with care, without needing micromanagement


Benefits


  • Get higher compensation compared to the local average.

  • Decide where you work (work from home, from Penghu, wherever).

  • Pick your hours (as long as you hit deadlines, no one cares when or how you work). If you want to take a trip to Sun Moon Lake with friends or family, just do it.

  • Have career opportunities to grow. Past Executive Assistants have gone on to other roles, including Design Manager, Operations Manager, Chief of Staff, and COO.


Requirements

  • Excellent written and verbal communication in English

  • Able to work remotely and asynchronously, with a strong internal drive

  • Comfortable using tools like Notion, Slack, Google Sheets, Zoom, ChatGPT

  • (Bonus) Familiar with the coaching, online education, or service business space


Bonus Points If You

  • Have worked on a coaching or consulting team before

  • Know how to analyze user journeys or lead conversion funnels

  • Enjoy building automations or streamlining systems

  • Can assist in light content creation, editing, or marketing campaign setup


Here Is What Our Culture Is Like


Where Do I Apply?

MUST Submit your application here: Link to Apply

  • Your resume
  • A short video (<4mins) about how your previous experiences have prepared you

Were not just looking for skills - were looking for someone who gets what were building and wants to be part of it. If you have questions, email carol@joinpurplecircle.com

PS: Purple Circle is a new initiative launched by Davis Nguyen, the founder of My Consulting Offer, to continue his mission of empowering others - this time by helping career coaches and purpose-driven entrepreneurs grow their businesses through strategy, systems, and storytelling.



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