Job Openings Remote Executive Assistant (Coaching Team)

About the job Remote Executive Assistant (Coaching Team)

  • Role: Coaching Team Remote Executive Assistant
  • Location: Remote
  • Type: Full-Time (Flexible)


About Purple Circle

At Purple Circle, were on a mission to impact one billion lives by helping career coaches grow successful, meaningful businesses.

Founded by Davis Nguyen, were a fully remote team that supports coaches through retreats, mentorship, and strategic programs designed to help them scale their income and impact - while staying true to their values.

About Your Role

We’re hiring a full-time Coaching Team Executive Assistant to directly support our Coaching Team in managing client success, optimizing systems, and helping build products that scale our impact.

This is not a glorified scheduling or note-taking role, we already have AI for that.

Instead, we’re looking for someone who thrives in fast-paced environments, can proactively solve problems, and isn’t afraid to bring strategic ideas to the table.

This person will act as the operational and strategic right-hand to our coaching team, ensuring nothing falls through the cracks.

What we offer

  • Daily exposure to how top-performing coaching businesses operate behind the scenes
  • Opportunity to collaborate directly with our CEO, coaching team, and high-level clients
  • Growth path into program management or product operations
  • Be part of a mission-driven culture with ambitious goals and deep impact


You might be the one we're looking for if you

  • Have strong operational thinking and know how to break big ideas into systems
  • Are resourceful, independent, and able to find your own answers
  • Can write clearly and confidently in English
  • Genuinely care about helping others succeed
  • Think like a product manager, but love the speed of startup life
  • Have 2+ years of experience in operations, coaching support, or executive assistance

Here are some of the responsibilities you will have...

Operations & Client Management

  • Track where each client is within our coaching program

  • Help coaches identify member progress, stuck points, and milestone completions

  • Manage client-facing logistics like scheduling sessions and reminders

  • Organize notes, follow-ups, and back-end tracking after group calls

Process Building & Execution

  • Turn messy systems into repeatable processes and SOPs

  • Build internal resources and trackers to help coaches operate more efficiently

  • Solve problems like: “How do we handle a coach calling in sick?” or “How do we track video submissions for review?”

Product & Project Support

  • Support creation of new tools (like GPT-based call analyzers) to save coaching time

  • Run mini research or product improvement projects that improve our delivery

  • Coordinate with external contractors or freelancers (e.g., editors, designers)

Strategic Thinking & Creative Input

  • Contribute to content and outreach strategy (e.g. creating whitepaper campaign ideas)

  • Suggest and test improvements to client experience based on data or feedback

  • Help clients with lead generation diagnostics and campaign improvement ideas


Benefits

  • Get higher compensation compared to the local average.
  • Decide where you work (work from home, from Penghu, wherever).
  • Pick your hours (as long as you hit deadlines, no one cares when or how you work). If you want to take a trip to Sun Moon Lake with friends or family, just do it.
  • Have career opportunities to grow. Past Executive Assistants have gone on to other roles, including Design Manager, Operations Manager, Chief of Staff, and COO.


Requirements

  • Excellent written and verbal communication in English
  • Able to work remotely and asynchronously, with a strong internal drive
  • Comfortable using tools like Notion, Slack, Google Sheets, Zoom, ChatGPT
  • (Bonus) Familiar with the coaching, online education, or service business space


Benefits

  • Have worked on a coaching or consulting team before
  • Know how to analyze user journeys or lead conversion funnels
  • Enjoy building automations or streamlining systems
  • Can assist in light content creation, editing, or marketing campaign setup


Here is what our culture is like

How to Apply

MUST Submit your application here: Fill out this form

Incomplete or missing form submissions will not be considered.

If you have any questions, feel free to reach out to carol@joinpurplecircle.com


PS: Purple Circle is a new initiative launched by Davis Nguyen, the founder of My Consulting Offer, to continue his mission of empowering others - this time by helping career coaches and purpose-driven entrepreneurs grow their businesses through strategy, systems, and storytelling.


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