Job Openings Company Secretary Clerk/Admin (HK Company)

About the job Company Secretary Clerk/Admin (HK Company)

Company Secretary Clerk/Admin

About Our Client

Founded in 2016, theDesk offers flexible and productive workspaces with a focus on building inclusive and collaborative communities that enable meaningful business connections. Across 10+ prime locations in Hong Kong and Greater China, each community is moulded by and personalised for our members.

About the Job

Open to Malaysians only.

We are looking for 2-3 candidates.

Fully remote work reporting to the client based in Hong Kong.

Must be able to Read and Write in Mandarin.

Speaking Cantonese will be an added advantage.

Job Description

  • Assisting the Company Secretary in managing all aspects of daily operations of the company secretarial function and other relevant statutory compliance for a portfolio of clients.

  • Prepare for clients all necessary company secretarial documents to effect any corporate changes e.g. board/shareholders minutes, appointment/resignation of directors, change of particulars of directors etc and prepare the prescribed forms to be filed to Hong Kong Company Registry and/or other relevant laws and regulations where appropriate.

  • Assisting Company Secretary in preparing invoices for clients.

  • Provide secretarial support for corporate exercise, including ensuring the accuracy of the information provided and compliance with the relevant statutory requirements.

Administrative Work:

  • Assume the role as the primary point of contact with external clients.

  • Undertake the tasks of receiving calls, taking messages, and routing correspondence.

  • Handle requests, feedback, and queries quickly and professionally

  • Develop and carry out an efficient documentation and filing system for electronic records.

  • Prepare quotation, PO, and invoice when needed.

Required Skills/Abilities:

  • Excellent communication skills

  • Excellent organisational skills with the ability to manage multiple tasks simultaneously.

  • Ability to work independently with minimal supervision.

  • Proficient in Microsoft Office Suite.

  • Confidentiality.

  • Excellent attention to detail.

  • Basic bookkeeping and maths skills.

Education and Experience:

  • Diploma, Bachelor's degree or higher in Legal/ ICSA/ other related disciplines/ adequate experience in the Company Secretarial field.

  • Minimum 1-year experience as an Executive Administrative Assistant, Executive Assistant, or in another secretarial position.

What We Offer:

  • Remote working.

  • Competitive remuneration.