Job Openings HR Assistant

About the job HR Assistant

The HR Assistant holds a Generalist job role which will be responsible for supporting end-to-end HR administrative functions, ensuring smooth onboarding processes, handling disciplinary matters, maintaining accurate HR records, hostel management and providing comprehensive support to employees and clients. The role requires strong organizational skills, attention to detail, and the ability to collaborate effectively with internal teams and external stakeholders.

Key Responsibilities:

  • HR Assistant (Generalist) assist in the day to day operation including Project and internal on-going operations.
  • Assist in operations strategies and objectives to make sure that the company which they are working for reaches its target and operates effectively.
  • Working closely with all the stakeholders as well as clients in achieving collect operation goals.
  • Be able to complete every data collection, management as well reporting in an orderly and precise manner.
  • Manages the entire operations and also looks after the maintenance of equipment and facilities of the organization.
  • Has to report to various parts of the organization in which you works with like CEO, COO, Project Manager, Recruiters, Clients, Vendor etc.
  • Communicate effectively to manage client and all stakeholders expectation, project management and objectives.
  • Solve any operational conflict, challenges and situation as they arises effectively and efficiently.

Responsibilities

The roles and responsibilities of an Operation Assistant have been listed below: 

  1. Individuals working as an HR Assistants need to communicate with the higher management to prepare a strategy for operations to run efficiently. 
  2. You will work closely with the department assigned and report to the manager of the department on making sure all run smoothly.
  3. You also need to assist in developing long term plans to achieve the goals and objectives which are already set.
  4. They are also burdened with managing the company's project operations and various expenses and budgets.
  5. HR Assistant also keeps a check on the performance of the operations of both internal service providers and external service providers.
  6. They also monitor the condition of the facility and keep a check on the environmental performance and give suggestions or approve funds or plans for spending.
  7. One of the most important tasks is to provide them with a work environment which is favorable for high work productivity.
  8. Apart from this, they should also monitor the every performance metric and they should receive and respond to approvals and notifications on a regular basis.
  9. Keeping track all the project reports, task, action required by clients in a timely and precise manner.
  10. Support all task other task given by Operational Manager at all time.

Skills

  • Good problem solving and decision-making skills. This skill-set can possibly be the most important part in identifying problems within the organization and having the capability to evaluate the relevant action required.
  • You should have strong communication skills.
  • Good Self leadership skills as your main focus will be to effectively convince others on business matters.
  • Professional and Polite in managing communication
  • Independent and forward in handling operational matters
  • Ability to work online from home independently
  • Good data management including data entry and processing skills
  • Good planning, organizing and reporting skill required
  • Ability to follow-up all task effectively and report in timely manner
  • Good with Microsoft office software, project management and other software that support operational excellent
  • Ability to multi-task and yet be accurate in the task
  • Adaptable and high-stress tolerance 
  • Logic and good common sense is required for the job

Career Path

HR Assistant – HR Operation Executive – Sr HR Operation Executive – Assistant HR Manager – HR Manager 

Skills must have or to be developed

  • Leadership (potential)
  • Conflict management
  • Organization
  • Decision-making
  • People management
  • Data entry skills
  • Data processing and analysing skills
  • Dependable
  • Reporting skills
  • Deadline-oriented
  • Budget development
  • Critical thinking skills
  • Problem solving skills
  • Planning and organizing
  • Communication skills
  • Persuasiveness
  • Influencing and leading
  • Delegation
  • Teamwork
  • Negotiation
  • Adaptability
  • Stress tolerance

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