Admin Assistant (Temporary role)

• Job Title: Member Engagement & Events Administrator
• Reports to: Member Engagement Lead MEA
• Location: Sufouh Gardens, Dubai
• Contract Type: Full-time, Temporary (4-Month Contract)
• Visa: Candidates with their own visa are mandatory
• Working Hours: 9:00 AM - 6:00 PM
• Immediately available candidates are highly desirable.

Position Overview

We are seeking a proactive and detail-oriented Member Engagement & Events Administrator to provide administrative and event coordination support to the regional engagement team. The role plays a key part in organising and delivering a variety of high-profile engagement initiatives and events across the MEA region, aimed at connecting industry professionals, candidates, and key stakeholders.

The ideal candidate will be highly organized, adaptable, and capable of managing multiple priorities while ensuring seamless execution of events and activities that enhance overall member and stakeholder experience.

Key Responsibilities

• Provide administrative and logistical support for member engagement and regional events.
• Coordinate event planning activities, including vendor communication, scheduling, and on-site logistics.
• Support marketing and communications efforts related to events, invitations, and post-event follow-ups.
• Assist in maintaining event records, databases, and attendee lists.
• Collaborate closely with cross-functional teams to ensure successful delivery of engagement initiatives.
• Support the preparation of reports, presentations, and documentation for internal and external stakeholders.
• Act as a point of contact for event-related queries, ensuring professional and timely responses.

Skills & Competencies

• Strong organizational and administrative skills with excellent attention to detail.
• Experience in planning and coordinating events, including logistics and stakeholder management.
• Ability to prioritize multiple tasks and work efficiently under pressure.
• Excellent written and verbal communication skills.
• Team-oriented with the ability to collaborate effectively across departments.
• Proactive, solution-driven, and able to work independently when needed.
• Professional demeanor and confidence in interacting with senior stakeholders and partners.
• Strong interpersonal and networking skills.
• Flexibility to support events on-site or remotely as required.

Qualifications & Experience

• Prior experience in event coordination or administrative support, preferably within a professional organization or corporate setting.
• Proven success in supporting complex events from planning through delivery.
• Proficiency in Microsoft Office Suite and familiarity with CRM or database systems.
• Experience supporting governance or stakeholder groups (advantageous).
• Exposure to professional services or regulated industries is a plus.