Admin Assistant

Job Title: Admin & HR Assistant
Department: Finance & Administration
Location: Sharjah
Reporting To: Head of Finance

Purpose of the Role:

We are seeking a highly organized and proactive Admin & HR Assistant to provide comprehensive administrative and HR support. This role plays a key part in ensuring smooth coordination across departments, effective communication with internal and external stakeholders, and maintaining high standards of office operations, hospitality, and HR practices.

Key Responsibilities:

Administrative Duties:

• Draft and type correspondence, reports, and documents as needed.
• Manage and maintain incoming/outgoing correspondence registers.
• Organize and maintain physical and digital filing systems.
• Coordinate travel bookings and calendar management for the Chairman and executive team.
• Draft minutes of meetings and follow up on assigned tasks.
• Act as liaison for internal departments, group companies, and external service providers.
• Maintain office equipment, inventory, and ensure smooth daily operations.
• Welcome visitors, manage calls, and provide front-office support.
• Support the upkeep and coordination of the Sharjah office and assist in private office tasks.

Basic HR Duties:

• Maintain employee records and manage staff leave schedules.
• Coordinate new employee onboarding and conduct initial orientation.
• Manage staff passport movement and HR document distribution.

Ideal Candidate Should Have:

• Minimum 5 years of experience in the similar field.
• Strong communication and interpersonal skills.
• High attention to detail and organisational abilities.
• Proficiency in MS Office and standard office equipment.
• Ability to multitask and maintain confidentiality.