Receptionist

Nathan & Nathan is a leading HR Outsourcing firm headquartered in Dubai, UAE. We are looking for a Receptionist to join our team in KSA.

The receptionists' duties include offering administrative support across the organization. He/she will welcome guests and greet people who visit the business. He/she will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

Key Accountabilities

• Greet, welcome and direct visitors to the appropriate department/individual
• Maintain office security by following safety procedures and controlling access via the reception desk. This includes ensuring all visitors digitally sign in, are issued and wear a Visitor ID tag, and are escorted as required
• Answer, screen, and forward incoming phone calls to the respective department
• Manage the front desk and maintain a welcoming environment
• Ensure the reception area and the office environment is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)
• Provide basic and accurate information in person and via phone/email
• Manage the booking of meeting rooms and ensure that the schedule is updated.
• Keep an inventory of non-electronic office assets (such as stationary)
• Ensure phone and Internet lines are working seamlessly, and coordinate with vendors for any issues
• Coordinate in planning and execution of office events and company-wide meetings
• Manage the office cleaning staff, and delegate duties to them as required
• Oversee the biometrics functions and prepare attendance reports to be submitted to Management
• Perform ad-hoc administrative tasks as required by the Management

Requirements:

• 4+ years of experience in a similar role
  
• Strong communication skills (oral and written) are a MUST
• Proven ability to manage multiple projects at a time
• Proficient in relevant software/applications such as Excel, and PowerPoint