Assistant (m/f/d) Part-Time

NAXCON GmbH, located in the heart of Freiburg, is at the forefront of the German IT and engineering industry.

Our experts have extensive knowledge in software and hardware development, state-of-the-art electronics, and future-oriented technologies such as artificial intelligence and virtual reality.

We are not only dedicated to project work for our customers, but also intensively pursue in-house innovation projects as well as research & development. Renowned companies from a wide range of German industries place their trust in us - demonstrating the outstanding expertise and commitment of our engineers.

Position: Assistant

Location: Rheinmetall

Field: Defence

Type: Part Time

Tasks:

• Organization of the secretariat, including coordination and monitoring of secretarial processes
• Supporting the supervisor with administrative and organizational tasks after appropriate consultation
• Management and procurement of office supplies and equipment, as well as organization of relocations or internal transport
• Processing vacation requests and sick notes
• Processing business trip requests, approvals, and expense reports in SAP
• Administrative and content-related preparation and planning of conferences, workshops, meetings (internal and external), organization of domestic and international travel (hotels, flights, rental cars, etc.), support and hospitality for guests
• Creating presentations, reports, and overviews, partly according to specifications
• Handling correspondence, receiving and forwarding phone calls in German and English, partly according to specifications
• Reviewing and preparing incoming/outgoing mail and distributing it according to urgency and responsibility
• Managing the secretarial filing system
• Taking minutes in meetings
• Creating guidelines for secretaries in the assigned area
• Providing technical support and assistance to the supervisor
• Supporting the supervisor in projects or handling small internal projects after consultation
• Conducting research, evaluating and preparing content, and preparing decisions

Requirements:

• Completed commercial training or equivalent
• Several years of experience in secretarial work
• Additional qualification in the field of assistance or a specialist area of the assigned organizational field
• Experience in supporting/handling projects
• Business fluent written and spoken English and German
• Good SAP skills
• Very good application skills in MS Office
• High organizational skills, even under pressure
• Goal-oriented and independent way of working, high level of commitment and initiative
• Strong service orientation
• Team and communication skills
• Confident and friendly manner

What we offer:

Join a cosmopolitan and internationally mixed team: We welcome individuals from all backgrounds and cultures to contribute their unique perspectives and talents to our team.
Polish your German language skills: If you are looking to improve your German language skills, we offer a supportive environment where you can practice and develop your language abilities: whether you are a beginner or an advanced speaker.
Benefit from a fixed contact person from the company: We understand the importance of having a reliable point of contact within the company. That's why we assign a dedicated contact person who will provide guidance and support throughout your employment with us.
Professional growth and development: With us, our engineers can immerse themselves in new industries or projects after just 1-2 years and actively transfer knowledge.
Enjoy regular team events with the company: We believe in the power of team building and fostering positive relationships within the workplace. That's why we organize regular team events to promote collaboration and strengthen our team bonds.
Competitive compensation package: At NAXCON, we believe that our engineers are our greatest asset. That's why we offer a comprehensive and competitive compensation package that includes a salary commensurate with experience and expertise.