Secretary (m/f/d) Level 2

NAXCON GmbH, located in the heart of Freiburg, is at the forefront of the German IT and engineering industry.

Our experts have extensive knowledge in software and hardware development, state-of-the-art electronics, and future-oriented technologies such as artificial intelligence and virtual reality.

We are not only dedicated to project work for our customers, but also intensively pursue in-house innovation projects as well as research & development. Renowned companies from a wide range of German industries place their trust in us - demonstrating the outstanding expertise and commitment of our engineers.

Position: Secretary (m/f/d) Level 2

Location: Bremen, Germany

Field: Automotive

Type: Full-time/on-site

Tasks:

• Organization of the Secretariat, including coordination and monitoring of processes in the Secretariat
• Supporting the supervisor in administrative and organizational tasks after appropriate coordination
• Administration and procurement of office supplies and equipment as well as organization of relocations or internal transport
• Processing of vacation requests and sick notes
• Processing of business trip requests, permits, and business trip statements in SAP
• Administrative preparation and planning of conferences, workshops, meetings (domestic and external), organization of trips at home and abroad (hotel, flights, rental cars, etc.), support and hospitality of guests
• Preparation of presentations, reports and overviews mainly according to specifications
• Handling of correspondence, reception and forwarding of telephone calls in German and English, mainly according to specifications
• Viewing and processing of e-mails/incoming/outgoing mail as well as distribution according to urgency and responsibility
• Secretarial filing management
• Keeping minutes in meetings
• Creation of specifications for a secretary(s) in the assigned area (e.g. filing structure) Registration, reception, hospitality, etc. of our customers, organization of restaurant visits as well as preparation of meetings and meetings (rooms, catering, other room equipment)
• Processing of visa applications and insurance
• Carrying out inventories
• Conducting research, evaluating and preparing the content and preparing decisions
• Technical support and relief for the supervisor
  Support of the supervisor in the context of projects or handling of internal small projects after coordination
• Coordination, monitoring and planning of all departmental appointments and scheduling of the supervisor
  
  
  

Requirements:

• Completed commercial training or comparable
• Several years of experience in the secretariat
• Good English language skills (spoken and written) and German
• Good knowledge of SAP
• Very good application knowledge in MS Office
• High organizational skills even under high stress
• Goal-oriented and independent way of working, high level of commitment and initiative
• Strong service orientation
• Ability to work in a team and communicate
• Confident and friendly demeanor
  
  
  

What we offer:

• Join a cosmopolitan and internationally mixed team: We welcome individuals from all backgrounds and cultures to contribute their unique perspectives and talents to our team.
• Polish your German language skills: If you are looking to improve your German language skills, we offer a supportive environment where you can practice and develop your language abilities: whether you are a beginner or an advanced speaker.
• Benefit from a fixed contact person from the company: We understand the importance of having a reliable point of contact within the company. That's why we assign a dedicated contact person who will provide guidance and support throughout your employment with us.
• Professional growth and development: With us, our engineers can immerse themselves in new industries or projects after just 1-2 years and actively transfer knowledge.
• Enjoy regular team events with the company: We believe in the power of team building and fostering positive relationships within the workplace. That's why we organize regular team events to promote collaboration and strengthen our team bonds.
• Competitive compensation package: At NAXCON, we believe that our engineers are our greatest asset. That's why we offer a comprehensive and competitive compensation package that includes a salary commensurate with experience and expertise.