Chief of Staff

Job Title: Chief of Staff
Location: Remote – Latin America
Type of Contract: Full-Time | Remote
Salary Range: Market Rates
Language Requirements: Professional English (written and verbal)

We are seeking a skilled Chief of Staff with experience supporting founders in professional services environments to join our growing team. You will play a key role in driving operational execution, managing high-impact initiatives, and acting as a strategic partner to leadership. Your work will directly impact business efficiency, client acquisition, and overall firm growth.

Key Responsibilities

• Manage executive calendars, scheduling client meetings, internal syncs, and strategic priorities proactively
• Execute outbound prospecting initiatives, including data enrichment, email outreach, and response tracking
• Maintain CRM and pipeline hygiene, ensuring accurate reporting on deal flow, bottlenecks, and opportunities
• Oversee hiring operations, including candidate sourcing, screening, interview coordination, and process management
• Lead project management across internal initiatives such as website updates, lead generation, and operational improvements
• Coordinate cross-functional workstreams, ensuring timelines are met and stakeholders remain aligned
• Support founders with day-to-day operational, administrative, and strategic tasks

Must-Have Qualifications

• Proven experience as a Chief of Staff, Executive Assistant, or similar role supporting founders or executives
• Background in professional services, accounting, finance, or consulting environments
• Experience executing outbound email campaigns and engaging prospective clients
• Strong familiarity with CRM systems and pipeline management processes
• Proficiency with AI tools such as ChatGPT, Claude, or similar productivity platforms
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• High level of discretion, judgment, and trustworthiness when handling sensitive information

Preferred Qualifications

• Experience working in outsourced accounting, finance, or fractional CFO environments
• Familiarity with recruiting and talent operations in a growing company
• Strong project management experience across multiple concurrent initiatives
• Experience working in fast-paced, founder-led organizations with evolving priorities