Accounts Payable Clerk - Property Management - Vaughan

Job Title: Accounts Payable Clerk
Location: Vaughan - On Site
Industry: Real Estate & Property Management
Employment Type: Full-Time, Permanent

About the Opportunity:
Our client, a well-established and growing real estate and property management firm, is seeking a detail-oriented Accounts Payable Clerk to join their dynamic Accounting team. This role offers an excellent opportunity for a driven individual who enjoys working in a fast-paced, collaborative environment and is looking to advance their career in real estate finance.

Responsibilities:

• Accurately code, batch, enter, verify, and reconcile accounts payable transactions including invoices, purchase orders, cheque requisitions, and applicable taxes using Yardi Voyager.

• Set up and monitor online bill payments for utilities, telecommunications, property tax obligations, and contracted services.

• Prepare weekly payment batches, including EFT and cheque runs, ensuring compliance with vendor terms and internal approval workflows.

• Communicate with vendors, property managers, and internal stakeholders to resolve invoice discrepancies, payment inquiries, and missing documentation.

• Ensure timely entry of all invoices and proper allocation to the correct property, GL code, and cost center in Yardi.

• Reconcile monthly vendor statements, follow up on outstanding items, and escalate concerns to the AP Supervisor or Accounting Manager.

• Support the month-end close process by assisting with accrual entries and reviewing aged payables.

• Assist with onboarding new vendors, including collecting W-9s, insurance certificates, and setting up vendor profiles in Yardi.

• Maintain organized digital and physical filing systems for all payables documentation in compliance with internal controls and audit requirements.

• Collaborate with Property Managers and Operations staff to ensure proper tracking of service contracts, recurring charges, and one-time expenses.

• Assist with Yardi system updates and participate in testing or rollouts of new modules or features as needed.

• Perform other clerical and accounting support tasks as assigned, including support for audits and year-end financial reporting.

Key Qualifications:

• Completion of a post-secondary program in Business Administration, Accounting, or a related field.

• 13 years of experience in Accounts Payable, preferably in a real estate or property management environment.

• Working knowledge of Yardi Voyager is strongly preferred.

• Understanding of real estate-related payables such as utility bills, property tax remittances, maintenance services, and capital improvements.

• Proficiency in Microsoft Office Suite, especially Excel (pivot tables, basic formulas).

• Excellent organizational skills and a strong attention to detail.

• Ability to work both independently and collaboratively in a high-volume environment.

• Strong communication and interpersonal skills, with a customer service mindset.

• Ability to maintain confidentiality and uphold professional standards at all times.