Fleet Coordinator

Nexgen are expanding their Vehicle Fleet team - who manage circa 350 vehicles for our staff around the UK.

This role will support in all administration and coordination activities, and act as a key interface between our Head Office and Operational Teams to ensure Vehicles are available, and Drivers are properly set up, and compliant.

No prior Fleet experience is required, and full Training is provided.

You will however need to have very good Administration and Coordination skills, and be a good communicator. You will also need to be good using Basic IT/Software.

You will need to hold a Full UK Driving Licence.

Responsibilities:

• Coordinate and set up new drivers on vehicle management system
• Ensure vehicles are in correct and safe working order
• Order and prepare relevant vehicles for new contract live dates.
• Liaise with vehicle mechanics
• Arrange vehicle recovery
• Ensure all fleet vehicles adhere to Health & Safety polices
• Carry out accident reporting processes
• Ensure all fuel cards are up to date and are live
• Record and monitor all vehicles entering the London congestion charge on a regular basis
• Liaise with external suppliers and obtain quotes
• Handle vehicle accident claims & negotiate with company insurers as and when necessary
• Perform handovers and collections from existing drivers / teams
• Monitor the Group Incident Database and liaise with Insures
• Monitor and keep Telematics systems updated and produce utilization reports monthly/ weekly
• Oversee maintenance schedules, issue Purchase Orders