Executive Assistant – Office of the Chief Digital Officer

Work Timings: 3:30 PM IST – 12:30 AM IST

Experience: 10+ years

Location: Work From Home

About the Role

NextGen Invent is seeking a highly organized, proactive, and digitally fluent Executive Assistant to partner closely with the Chief Digital Officer (CDO).

This is a high-trust, high-visibility role requiring exceptional judgment, discretion, and execution excellence. You will act as a strategic enabler — driving executive effectiveness, streamlining communication, and supporting key digital and cross-functional initiatives across global teams.

The ideal candidate combines strong business acumen with advanced proficiency in AI-powered productivity tools.

Key Responsibilities

Executive Partnership & Calendar Leadership

• Serve as the primary liaison between the CDO and internal/external stakeholders.
• Manage complex calendars across multiple time zones with strong prioritization judgment.
• Coordinate and facilitate meetings across digital platforms (Teams, Outlook, Zoom).
• Anticipate needs, triage requests, and ensure the CDOs time is aligned to strategic priorities.
• Manage high-level communication including emails, memos, and executive correspondence.

Strategic & Operational Support

• Prepare decision-ready briefs, research summaries, and executive notes.
• Capture key insights from meetings and drive follow-ups on action items.
• Coordinate cross-functional workflows across Product, Engineering, AI, Data, and Operations.
• Leverage AI tools to enhance efficiency — summarizing reports, generating drafts, formatting documents, and automating routine workflows.

Executive Communication & Content

• Create high-impact presentations, dashboards, reports, and executive-level documents.
• Support leadership reviews, strategic updates, and client-facing materials.
• Maintain structured digital documentation and confidential records.

Digital Presence & Stakeholder Management

• Manage the executives professional digital presence (primarily LinkedIn).
• Draft and schedule content, track engagement, and maintain stakeholder databases/CRM.
• Ensure seamless management of inbound communication across executive channels.

Skills & Experience

• Bachelors degree required (Business, Communications, Management, Technology, or related field preferred).
• 10+ years experience supporting senior leadership in digital, technology, AI, or product-led environments, with exposure to global stakeholders.
• Proven ability to create executive-level presentations, strategic documents, and decision-ready materials.
• Advanced proficiency in MS Office (PowerPoint, Excel, Word, OneNote).
• Hands-on experience leveraging AI tools (Microsoft Copilot, ChatGPT, Gemini, Notion AI, or similar) to enhance productivity and content quality.
• Strong command of collaboration platforms (Teams, Zoom).
• Exceptional written and verbal communication skills.
• Strong prioritization, time management, and independent decision-making in fast-paced environments.
• High emotional intelligence, executive maturity, and absolute discretion.
• Strong ownership mindset with meticulous attention to detail.