Parts Administrator

Our client a well established Automotive Dealership is seeking the services of an experienced Parts Administrator.

Min Requirements:

• 3 + Years vehicle parts admin experience.
  
• Experience must be at dealership level in the same role
• Strong admin duties is essential
• Automotive DMS is essential

PURPOSE OF JOB:

• To ensure updated administration of the parts department.
• This will be considered successful under the following conditions:
• Stock and Financial administration is updated timeously.
• The parts books are balanced accurately and timeously.

MAIN JOB FUNCTIONS:

• Check Monies received and balance daily.
• Receive invoices for new parts by capturing and updating parts on the system- daily.
• Receive invoices for stock orders by the capturing and updating of parts on the system.
• Check discrepancies daily.
• Receive Credit notes and follow up outstanding items daily.
• Update prices and parts supersessions Monthly.
• Do the required reports and balance daily.
• Follow up age analysis daily.
• Issue, post and fax copies of invoices and statements to clients as necessary.
• General Filing.
• Daily banking.
• Receiving of stock.
• Ensuring all claims returns are returnable.
• Ensuring all core charges are returnable.
• Cross departmental disciplines.
• All telephone calls put through to the Parts Department must be answered by any staff member that is not busy to assist the customer as soon as possible.