Project Administrator (Construction)

NOTE: This role is NOT a general admin role it is specialised. If you have never worked for an engineering / Construction firm before then you Will not qualify for this position. Please read the advert before applying.

Our Client a well established Engineering Firm in Roodepoort, Johannesburg West Rand is seeking the services of a Key Program/ Project Administrator with 10 years experience in Engineering Consulting Company.

Salary: R25 000 per month

Proposed Position on Team

• Administrative Staff in Bids and Compliance Unit

Years Experience

• 5-10 years in Engineering Consulting Company

Min Requirements 

(Non negotiable you will not be considered if you do not have the. below)

• Previous Administrative work experience at Civil Engineering Consultant (preferred) or at Civil Engineering Construction Company
• Proficiency in MS Office Suite and Adobe Acrobat
• Must be able to work overtime as and when required
• • FIDIC Contracts and Agreements
  • NEC4 ECC Contracts
  • PMBOK Terminology
  • Construction Procurement
  • Technical & Business Report Writing
  • Key Administrative & Business Skills

Other Requirements

• • Must be organised (time management + planning)
  • Must be diligent, precise and exact in task execution
  • Proactive
  • Ability to Multi-task
  • Positive attitude and Problem Solver
  • Capability to lead

Job Description

• Prepare Draft Construction Tenders and finalise with input from technical personnel
• Prepare Pre-evaluation schedules (Summary of tenders, CIDB Grading, Bank Codes & References),
• Formatting Bills of Quantities for printing and inclusion in Tender Documentation

Compile and maintain library particular specification (Civil, Mechanical and Electrical)

• Ensuring policy and procedures are implemented and adhered to
• Continually ensuring compliance of ISO requirements are met and maintained
• Ensuring Contractors compulsory documentation are up to date
• Purchase Orders
• Prepare Letters for the appointment of Specialist Service Providers
• Request for quotations (Geotech, OHS, Survey, environmental etc.),
• Request for approvals (Time Claims, Provisional Sums, Compensation Events, etc.)
• Notification in terms of Engineers representative appointment
• Assist in Risk Reduction Registers (NEC3)
• Ensure that wayleaves are timeously updated and when needed advice on renewals.
• Regularly review and advise Supervisor of all relevant Standards and Government compliance pertaining to assigned projects

Provide Administrative assistance to Project Manager and Technical Principles.

• Compile Close-Out Reports (with supporting documentation),
• Draft Monthly MIG Reports,
• Draft Monthly Progress Reports / Status reports,
• Monthly EPWP Labour monitoring (Reports and supporting documents),
• Formatting of Technical Proposals, Inception and Design Reports,

Compiling of Monthly Project Steering Committee (PSC) reports.

• Maintaining electronic and hard copy filing system (and updated as-and-when required).

Completing online Sci-Forma timesheets and managing project related issues raised.

• Monitor and management the submission and filing of Site Photos, EPWP Labour Reports; CoC; Sureties and warranties
• Construction / Performance Guarantee

Time-sensitive Contractual Documentation such as Tax Pin; B-BBEE; COIDA, etc

• Assisted in ISO labels & files & registers,
• Filing with relevant Family Code,

Maintain electronic file system and hard copy files in terms of ISO regulations.

• Formatting Bill of Quantities: Item numbers corresponding to sectional & final summaries,
• Add and fix proper formulas, Spelling and spacing,

Correcting references within BoQ,

Combining series of disciplines BoQs for tender purpose

• Compile CVs according to Bid requirements.
• Prepare all supporting documentation for personnel.
• Keep personnel experience tables up to date.

Copy, scan, bind and package Bid once complete.

Capture and update Vendor Database for Service Providers and Suppliers