Job Summary

We are looking for a Facilities Supervisor / Assistant to oversee and coordinate general office facilities and administrative operations, ensuring a clean, safe, well-maintained, and functional workplace.

Key Responsibilities

• Oversee and coordinate general site and office facilities operations to ensure smooth day-to-day business activities.
• Handle office maintenance requirements and coordinate with relevant service providers to ensure timely completion of maintenance work.
• Monitor office cleanliness standards and supervise cleaning staff to ensure schedules and required standards are maintained.
• Procure, monitor, and maintain adequate stocks of cleaning supplies, office consumables, and other facility-related materials.
• Manage office access and key control, including arranging replacement or duplicate keys when required.
• Handle the receipt, distribution, and delivery of official documents and external correspondence.
• Manage company vehicle registration, licensing, insurance, and related administrative requirements on an annual basis.
• Coordinate with internal stakeholders and external vendors regarding facilities and administrative requirements.
• Maintain appropriate records and documentation related to facilities, maintenance, vehicles, and office supplies.
• Support general administrative and facilities-related tasks as required.

Requirements

• Bachelor's degree or diploma in Commerce, Business Administration, Facilities Management, or a related field.
• Fresh graduates are welcome to apply; 1–3 years of relevant experience is an advantage.
• Good organizational and time-management skills.
• Ability to coordinate multiple administrative and facilities-related tasks.
• Good communication and interpersonal skills.
• Basic knowledge of Microsoft Office applications.
• Ability to work independently and follow up on tasks until completion.
• Willingness to handle occasional business travel and site-related requirements.

Skills & Competencies

• Facilities and office administration
• Vendor and service-provider coordination
• Maintenance follow-up
• Organization and attention to detail
• Problem-solving
• Communication and coordination
• Microsoft Office
• Time management and task prioritization

Working Conditions

• Full-time position
• Hybrid work arrangement
• Standard working hours: 9:00 AM – 5:00 PM
• 8 working hours per day
• Friday is the regular day off
• Occasional business travel may be required