Job Openings Executive Assistant

About the job Executive Assistant

stu.me - Product Site
searchie.io - Product Site
northresults.com - Company Site
Hybrid remote in Brantford, Ontario

Who we are

North Results is a young startup company based in Ontario, Canada. We teach entrepreneurs how to turn what they know, love, and do into recurring revenue through courses and memberships. We live and breathe our core values of fun, innovation, simplicity, impact, community, and integrity.

What we need

Reporting directly to our three Co-Founders, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Co-founders. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is impact-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Reports to: Company Owners
Location: Brantford, Ontario.
(Hybrid) As Executive Assistant to the founders, you will be required to work from the office on a regular basis.

Term: Full-time, salary


What you'll do

Executive Management

  • Completes a broad variety of administrative tasks for the Co-Founders including: managing a calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for personal and business travel.

  • Plans, coordinates and ensures the Co-Founder's schedules are followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the Co-Founders time

  • Researches, prioritizes and follows up on incoming issues and concerns addressed to the Co-Founders, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

  • Provides a bridge for smooth communication between Co-Founders and Team Leads; demonstrating leadership to maintain credibility, trust and support with Leadership Teams.

  • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the team and Co-Founders some of which may have organizational impact.

  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.

  • Ensure existing, as well as new projects and initiatives, are in line with companies core values

Human Resources, Company Culture, Team Leadership & Growth

  • Work in collaboration with our HR Manager

  • Promotes communication between colleagues for the benefit of information flow and to curb any problems that arise

Finance

  • Monitor and pay invoices, review accounting, bank processes, and money-handling procedures.

  • Approve budget requests and team expenses.

  • Control company costs and prepare financial performance reports.

  • Attend and participate in regular meetings with our accounting firm

Legal

  • Work with the legal team on legal matters such as trademarks, privacy policies, employee contracts etc.

Other responsibilities

  • Excellent interpersonal, presentation and public speaking skills, both practiced and impromptu

  • Create and maintain the company website

  • Oversee facilities management and collaborate with our Office Assistant

  • Event planning such as team retreats, celebrations and company-wide meetings

  • Creating and ordering company swag and gifts


Who you are

Are you someone who is creative, resourceful and proactive with an eye for detail and excellent organizational skills? Are you a strategic thinker with the ability to collaborate and express knowledge and ideas for innovation? Then join us on our mission of creating financial freedom for entrepreneurs by helping them generate recurring revenue.

Functional Skills

  • Creating processes and systems

  • Legal contracts and policies

  • Financial - creating budgets and reports

  • Project Management

  • Speaking and communication

Leadership and Execution Behaviors for this Role

  • Strategic and critical thinking

  • Innovative

  • Create a safe and non-judgemental team environment

  • Communicating expectations early and upfront

Cultural Behaviors

  • Integrity

  • Strong self-leadership

  • Supportive and compassionate

  • Understanding and non-judgemental

  • Keep it simple

  • Ability to move fast, be adaptable and embrace change

  • Find the fun!

Qualifications

  • Experience as an Executive Assistant, Personal Assistant, Office Manager or similar role

  • Working knowledge of Google Workspace, Zoom, Asana and Slack (or similar platforms)

  • Experience working in a startup or primarily remote work environments


Benefits

  • Flexible time-off: New team members get 3 weeks vacation in their first year. Unlimited personal time off after the first year.

  • Full health benefits: includes dental, optometrist, prescription medication and alternative health modalities along with life insurance (after 3 months)

  • Continuous learning: Leadership training and role-specific development

  • Company phone plan (optional after 3 months)

  • Company retreats, live events and celebrations

  • One month paid sabbatical after five years of employment

  • RRSP contribution (optional after 3 months)


Accommodations

Should you require any specific accommodation during the recruitment process, please let it be known at the time of contact and we will make the necessary arrangements, up to the point of undue hardship.

North Results Inc. is dedicated to recruiting and retaining a qualified workforce. By valuing a diverse workforce, North Results Inc. is committed to hiring practices that are fair and equitable. North Results Inc. will always hire the most qualified candidate for a position. A protected ground will not be used against an individual during the hiring process. The company will ensure that the search and hiring processes are fair and equitable so that each candidate has a fair opportunity throughout the process regardless of any protected ground they may have.