Procurement Specialist

Job Description

This job is primarily responsible for detailed and accurate canvassing of products and services consistent with the specifications provided by the requesting departments, this task also includes features and benefits comparison of products and services that the management may consider for future acquisitions.

Job Functions:

Sourcing and Accrediting Suppliers, Contractors and other Vendors that the company may engage in the future.

Performs the Canvassing of product/services requested by Department/Branches thru Purchase Request Form (PRF).

Performs preliminaries negotiation of quotation and other services that the company may benefit the company without jeopardizing the quality/services offered by the supplier.

Processing the approval of the Purchase Canvass Sheet base on the two or three supplier quotation by implanting the apple to apple comparison and criteria on the policy of selecting the supplier.

Gathering of Samples or Implement POC (Proof of concept) required by the requestor.

Processing the PO thru ERP SAP Hanna system from creation to approval of the officer base on the FA Policy provided by the company.

Submission of all Approved PO to the Supplier/Contractors using official company email. Make sure the supplier confirms the PO that have sent thru their email. If no confirmation received, inform the 3rd party thru call or text.

Facilitate the Purchase of product wither online or actual buying of product to the stores.

Communicate to the Supplier for the ETD of Item and inform the Receiving branch or warehouse for possible space to allocate.

Make sure all the deliveries of item are in good condition and exact Quantity to the PO. For branch/warehouse verification make sure the warehouse supervisor will submit the SRD and PRS for inventory Items.

Communicate to the requestor for the acceptance and evaluation of delivered/accomplish project.

Report complaint of the requestor to supplier/contractors with in the day upon the receipt of complaint.

Encoding of GRPO to the ERP SAP system. Make sure all inventory items received in the branch/warehouse will properly encoded in the ERP SAP system with the essential documents needed.

Responsible insuring all the necessary document to attached before endorsing to the accounting for payment.

Responsible of Booking flight for the traveling officer and other employee with approved TRF (Travel Request Form).

Expected to perform a proactive role in maintaining the efficiency of the department as a whole;

Other duties as may be assigned by the immediate supervisor, from time to time.

Job Qualifications:

1. Graduate of any 4-year Bachelors Degree.

2. Procurement related experience for at less 1yrs

3. Proficient in English and Tagalog Language

4. With good negotiation skill, basic knowledge with Excel, Word and ERP/SAP System