Training Coordinator

Odfjell is looking for a dedicated and detail-oriented Training Coordinator to support the training programs and initiatives within our Crewing Operations group. This role is ideal for someone who thrives in a fast-paced environment, demonstrates a strong sense of urgency, and is committed to delivering high-quality work in line with Odfjell's processes and standards.

As a Training Coordinator, you will be involved in a wide range of activities, requiring sharp attention to detail, strong organizational skills, and the ability to manage multiple priorities effectively. We're seeking someone with a team-oriented mindset and a proactive approach to customer service someone who is eager to contribute and collaborate across departments.

AREAS OF RESPONSIBILITY:

• Coordinate and assist in the preparation, execution, and documentation of training sessions conducted by both internal and external training providers.
• Proactively assess crew training needs based on the training matrix.
• Coordinate with Vessel Handlers to ensure crew training requirements are met, supporting smooth and timely deployment activities.
• Ensure all crew members on vacation are fully compliant with MPS Competence standards and STCW mandatory rules and regulations prior to redeployment.

TASKS:

The Training Coordinator ---

Evaluation Process

• Track appraisal reports based on crew change forms, including mid-term and quarterly evaluations, as required.
• Review PEF/PAF submissions for accuracy and completeness and follow up with relevant parties when necessary.
• Encode and upload PEF/PAF reports into the Crew Information Management System.
• Maintain and monitor records of crew eligible for promotion and/or those holding higher licenses for potential training opportunities.

Training Administration

• Identifying crew training needs based on the training matrix and endorsing to training providers
• Updating and tagging planned trainings in the Crew Information Management System (CIMS)
• Monitoring training attendance, confirming schedules, and following up with crew
• Preparing and distributing monthly, quarterly, and yearly internal training calendars
• Managing training records, including performance record books and certificates
• Coordinating training logistics (transportation, accommodations, schedules) for crew and instructors
• Reviewing and verifying hotel/training-related invoices and processing payments through accounting system
• Preparing and submitting instructor fees, training allowances, and reimbursement requests
• Handling purchase requests (PRs) and maintaining training materials and supplies
• Preparing training materials and classroom setup for in-house courses
• Uploading training attendance, feedback forms, and certificates to CIMS
• Liaising with external training providers for course requirements and endorsements
• Performing other administrative tasks as assigned by the superior

QUALIFICATIONS:

• Bachelors degree or equivalent education in a relevant field
• 14 years of professional experience in ship management, with a focus on training and crewing operations
• Proficient in Microsoft Office tools, especially Word, Excel, and PowerPoint
• Strong written and verbal communication skills in English
• Analytical and solution-oriented, with a proactive mindset for improving processes
• Excellent coordination skills and a strong team player
• Reliable, detail-oriented, and able to complete tasks on time and within scope

We offer competitive market-aligned terms and conditions, as well as a demanding work environment with interesting tasks for the right individual.

ODFJELL PHILIPINES, INC.
5F Unit 501-A WMall Building Diosdado Macapagal Avenue Corner Coral Way Zone 10, Barangay 76, 4th District, Pasay City 1300
Odfjell.com