Accounts Receivable and Payable Officer

Job Title: Accounts Receivable and Payable Officer
Location: Clark, Pampanga (Office-Based)
Job Type: Full-Time
Experience Level: 3–5 years

Job Description:
As an essential member of the finance team, the Accounts Receivable and Payable Office manages daily accounts payable for 8 entities, assists with receivable on-charges, and broader accounting functions as required. This high-volume role ensures financial accuracy across multiple depots while meeting strict deadlines for reporting and reconciliations. In addition, the role oversees the full lifecycle of road toll management—identifying and validating expenses to ensure administrative fees and tolls are accurately recharged to customers. Together, these functions maintain the company's financial integrity and foster professional relationships with both customers and suppliers

Responsibilities:

Accounts Payable:

• Using APPROVALMAX for processing supplier invoices for 8 entities
• Receive, verify, and process supplier invoices, matching them against purchase orders where required.
• Setting up new vendors as required
• Prepare and execute weekly or monthly electronic payment runs for authorised expenditures.
• Monitor payment schedules to ensure timely disbursements and avoid late fees.
• Perform regular supplier statement reconciliations to ensure ledger integrity.
• Act as the primary point of contact for vendor inquiries regarding payment status or discrepancies.
• Build and maintain professional relationships with internal departments and external suppliers
  
  

Accounts Receivable:

• Using XERO for generating and issuing customer on-charge invoices where required
  
  

Toll Oncharge Administration

• Download and consolidate toll statements from providers like Linkt or E-Toll.
• Match vehicle registration numbers and timestamps against GPS logs, trip manifests, or rental agreements to identify the responsible party.
• Calculate the total oncharge amount, including the base toll plus any internal company administration fees.
• Generate and issue tax invoices to customers, ensuring correct GST application (as tolls oncharged are typically considered a taxable supply).
• Liaise with customers to resolve discrepancies regarding trip locations or times.
  
  

Financial Admin

• Assist with General ledger Reconciliations relating to AP/ AR.

Qualifications:

• Detail-Oriented: A meticulous approach to data management with a focus on accuracy.
• Technical Proficiency: High-level Excel skills and experience with Xero or similar cloud accounting software.
• Deadline Driven: Ability to remain composed under pressure and meet tight reporting timelines.
• Agile & Resourceful: A multitasking pro with a "can-do" attitude who thrives on being challenged.
• Communication Excellence: Professional verbal and written skills
• Relationship Focused: A team player who builds strong internal and external rapport while valuing honesty and integrity.
• Continuous Improvement: A proactive contributor who enjoys refining processes and procedures to enhance team efficiency.

Work Arrangement:

• Office-based (onsite role in Clark, Pampanga).