Executive Assistant

Job Title: Executive Assistant to the CEO

Location: Office Based
Employment Type: Full Time

About the Role

We are seeking a highly organized, proactive, and people-focused Executive Assistant to work closely with the CEO. This role requires someone who thrives in a fast-paced environment, can manage people and priorities effectively, and brings a strong can-do attitude to every task. The ideal candidate is a trusted partner to leadership and plays a key role in keeping operations running smoothly.

Key Responsibilities:

• Manage complex calendars, appointments, and scheduling across multiple time zones.
• Monitor and manage multiple executive email inboxes (at least five email accounts), ensuring timely responses and proper organization.
• Coordinate meetings, appointments, and travel arrangements as required.
• Prioritize tasks and respond effectively to changing business needs and deadlines.
• Provide administrative and operational support while maintaining confidentiality.
• Communicate professionally with internal and external stakeholders.
• Anticipate executive needs and proactively resolve issues before they arise.

Requirements

• Minimum of 3 years of experience as an Executive Assistant or in a similar senior administrative role
• Proven experience working closely with CEOs or senior executives
• Excellent English communication skills, with a strong understanding of Australian language, business communication, and culture.
• Strong people management and coordination skills
• Excellent organizational and time-management abilities
• High level of professionalism, discretion, and confidentiality
• Positive, can-do attitude with a proactive and solution-oriented mindset
• Familiarity with coordinating work across multiple time zones.
• Strong critical thinking, problem-solving, and decision-making skills.
• Willing to undergo background checking and can relocate in Angeles, Pampanga

Preferred Qualifications

• Experience in fast-paced or high-growth environments
• Strong communication and interpersonal skills
• Ability to work independently and take ownership of responsibilities

What We Offer

• Opportunity to work closely with executive leadership
• Dynamic and collaborative work environment
• Competitive compensation based on experience
• Growth and development opportunities

Job Type: Full-time