Job Openings Production Accounts Clerk

About the job Production Accounts Clerk

Ogilvy South Africa is looking for a Production Accounts Clerk to join the team.

Main Job Tasks and Responsibilities

  • Capture supplier invoices that relate to Items to be billed, ensuring that it balances every month end.
  • Action all billing invoices & credit notes daily depending on workflow, email the final invoice to the client/ account management.
  • Maintain a minimal WIP throughout the month
  • Externally Approve all PQ’s on a daily basis.
  • Recon jobs daily – close as many jobs before month end.
  • Arrange, prepare and host monthly WIP meeting for every client – include CS and possibly the production department.
  • Maintain all Fee/Retainer jobs.
  • Balance WIP every Monday and action the Final month end recon.
  • Monitor Morse on a weekly basis, ensuring all the entries have exported. Liaise with Business Integrity if needed.
  • Train and assist all departments on WorkBook and most of the Finance related functionalities.
  • Assist CS or action any month end adjustments needed by the Financial Controller.
  • Capture approved expense claims on WorkBook.
  • Pulling of timesheets for any client.
  • Open & manage the house jobs when necessary – increase/decrease budgets requested by the FM’s.
  • Distribute any client PO’s to the relevant CS person, rename & upload to the docs folder on WorkBook.
  • General filing and ensuring all documents are attached to SharePoint and WorkBook at all times
  • Audit requests: collating information for various audits (client audits, SOX, Financial & WPP).

Education and Experience

  • Knowledge of Debtors and Creditors control.
  • 3 – 5 years’ experience

Key Competencies

  • Good communication skills - verbal and written
  • Planning and organizing
  • Teamwork
  • Ability to work alone or as part of team in order to achieve deliverables.