HR Formalities & Legal Assistant (Expatriate Permits)

Qualifications :

• Bachelors degree in Law, Business Administration, International Relations, or related field.
• Minimum 2-3 years of experience handling expatriate permits and immigration formalities.
• Familiar with the process of RPTKA, Work Permit Notification, Visa, KITAS/KITAP, MERP, STM, SKTT, and other immigration-related documents.
• Experienced in coordinating with Ministry of Manpower, Immigration Office, and other government authorities.
• Strong administrative and documentation skills with high attention to detail.
• Good communication skills in Bahasa Indonesia and English (written and spoken).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Able to work independently, manage deadlines, and maintain confidentiality.

Additional advantage:

• Experience handling expatriate permits in multinational companies or consulting firms.
• Familiar with TKA Online system or OSS.

Key Responsibilities :

HR Legal Compliance :

• Ensure company compliance with Indonesian labor regulations and employment laws.
• Manage expatriate documentation including work permits, visas, stay permits, and related immigration processes.
• Coordinate with government authorities regarding immigration and manpower permits.
• Monitor the validity period of expatriate permits and ensure timely renewals.
• Follow up on permit applications and regulatory processes. 

Handle mandatory government reports such as : 

• LKPM, OSS reporting
• Manpower reporting (Wajib Lapor, etc)
• BPJS administration
• Other regulatory submissions as required
• Ensure compliance with OSS, BKPM, and other regulatory authorities.

HR Formalities & Documentation :

• Maintain employee records and personnel files.
• Manage onboarding and offboarding documentation.
• Prepare letters related to HR matters such as employment verification, warnings, and official correspondence.

Internal Support :

• Assist administrative support for HR operations.
• Assist in HR audits and compliance reviews.