OPTIMAL Privacy Policy

This Privacy Policy explains how OPTIMAL (we, us, our) handles your personal information when you apply for a position with us. We are committed to upholding the Data Privacy Act of 2012 of the Philippines.

Information We Collect

We collect personal information you provide in your application, resume, and during interviews. This includes:

• Contact Information: Name, address, email, phone.
• Personal Details: Date of birth, gender, nationality, photos.
• Professional Background: Education, work history, skills, qualifications, references (with consent).
• Government IDs: TIN, SSS, Pag-IBIG, PhilHealth numbers, if legally required for pre-employment.
• Sensitive Information: Health data (e.g., medical certificates) or other sensitive details, only when necessary and legally permissible, and with your explicit consent.

Why We Process Your Information

We process your data to:

• Evaluate your application and manage the recruitment process.
• Verify your information.
• Comply with legal obligations
• Resolve disputes.
• Improve our recruitment process.

Our legal bases for processing include your consent, the necessity for a potential service or employment contract, legal obligations, and our legitimate interests in efficient recruitment.

How We Collect Your Information

We collect data directly from you, through interviews, and sometimes from third-party recruiters or public sources (like professional networking sites), always within legal bounds.

How We Secure Your Information

We use robust organizational, physical, and technical security measures to protect your data from unauthorized access, loss, or misuse. This includes limiting access, securing physical records, using secure networks, and regular data backups.

Data Retention

If hired, your data becomes part of your personnel file. If not, we keep your data for one (1) year for future opportunities or legal compliance, then securely dispose of or anonymize it.

Sharing Your Information

We may share your data with:

• Internal Departments: HR, hiring managers.
• Service Providers: Background check companies, HR system providers.
• Government Authorities: When legally required.
• Affiliates/Subsidiaries: For recruitment purposes, under similar data protection standards.

We do not sell or rent your personal information.

Your Data Privacy Rights

Under the Data Privacy Act, you have the right to:

• Be informed about data processing.
• Object to processing (e.g., for direct marketing).
• Access your data.
• Rectify inaccurate data.
• Erase or block your data if it's unlawfully obtained or no longer needed.
• Claim damages for violations.
• Data portability for electronic data.
• Lodge a complaint with the National Privacy Commission.

To exercise these rights, contact us at hello@optimalunlimited.com.

Policy Updates

We may update this policy to reflect changes in practices or laws. We will post updates on our website.

Governing Law

This policy is governed by Philippine law, specifically the Data Privacy Act of 2012.

By submitting your application, you agree to this Privacy Policy.

Optimalbooks OPC, Cebu City, Philippines
https://www.optimalunlimited.com