Events Coordinator

Duties and Responsibilities

• Co-ordinating a high number of in-person events, ranging from small meetings, seminars, conferences, golf days, cocktail functions, and internal functions.
• Working knowledge of webinars and the associated technology.
• Co-ordinate all logistical requirements and administrative duties, e.g. name badge printing, packs, registration, catering requirements, parking, branding etc.
• Maintaining records of all bookings, e.g. venue and catering and processing payments where necessary.
• Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
• Assisting with creative decisions like event concepts.
• Co-ordinating all event-related meetings.
• Researching vendors, venues, and negotiating costs.
• Helping set up and dismantle events efficiently through to completion.
• Using event technology systems to set-up event registration workflows.
• Assist the Marketing team with distribution of collateral, submit photos for social media and arrange internal photoshoots.

Education and experience

• Relevant qualification and proven experience are essential.
• Driver's licence and own transport essential.
• Experience of event management in a corporate environment.
• Client focused.
• Strong attention to detail.
• Project management/organisational skills.
• Confident with all Microsoft Office packages.
• Good written and verbal communication skills.
• Multi-tasking abilities are essential.
• Deadline driven.
• Willing to work after hours and on weekends.

Knowledge, skills, and abilities

• Creative and used to thinking outside the box.
• Passion for events.
• Able to work independently as well as part of a team.
• Personable and presentable.
• Eager to contribute new ideas.
• Ability to work under pressure.
• Customer/Client service orientated.