Executive Assistant

Location: Toronto or Vancouver
Employment Type: Full-time/Permanent 
Schedule : Monday to Friday, Weekends as needed
Salary range: $45,000 - $60,000, plus incentive 

Position Overview:

We are seeking a proactive and highly organized Executive Assistant to support our executive leadership team. This role requires a resourceful individual who thrives in a fast-paced environment, can manage multiple priorities, and is comfortable traveling across Canada as needed. The ideal candidate will possess exceptional communication skills, exercise discretion, and demonstrate a strong ability to anticipate needs and solve problems independently.

Key Responsibilities:

• Provide high-level administrative support to executives, including calendar management, meeting coordination, and email correspondence.

• Coordinate and manage travel plans, accommodations, and itineraries for executives across Canada.

• Prepare reports, presentations, and briefing materials for meetings and events.

• Serve as a liaison between executives and internal/external stakeholders.

• Organize and attend meetings, take minutes, and follow up on action items.

• Assist with project management tasks, research, and documentation.

• Maintain confidentiality and handle sensitive information with discretion.

• Manage office-related administrative duties as required.

Requirements:

• Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role.

• Willingness and ability to travel frequently across Canada on short notice.

• Strong organizational and time-management skills, with the ability to prioritize effectively.

• Excellent verbal and written communication skills.

• High level of discretion, integrity, and professionalism.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to work independently and adapt quickly to new environments.

• Post-secondary education in Business Administration, Communications, or a related field is preferred.

• Willingness and ability to travel, minimum 50% of travel

Bonus Points:

• Experience working with executive-level professionals in a fast-paced industry (e.g., Education, Real Estate, Immigration, Hospitality).

• Multilingual abilities, including proficiency in English.

• Hindi and French, consider an asset, not required

• Ability to start as soon as possible  

We thank all the candidates for your time and interest in applying for the position. However, only those selected for the interview will be contacted.

OEG is an equal opportunity employer and encourages women, Aboriginal people, person with disabilities and member of visible minorities to apply. We seek to hire individuals with diverse characteristics, background and perspectives. We strongly believe that world class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion and disabilities but enrich itself through these differences.

OEG is committed to providing employment accommodations in accordance with Ontario Human Rights Code, and Accessibility for Ontarians with Disabilities Act, 2005 (AODA). OEG will provide accommodations to job applicants with disabilities throughout the recruitment process, please notify us and we will work with you to meet your needs.