Graduation Administrative Assistant

Location: Toronto Bay/Queen
Employment Type: Full-time/Permanent
Schedule: Monday-Friday, evenings and weekends on occasion, Hybrid
Salary: $42,000 - $45,000

About Us

The Academy of Learning Career College (AOLCC) is committed to creating a supportive and inclusive environment for adult learners to pursue their educational goals. As a leading educational institution, AOLCC offers a wide range of programs and courses.

Position Overview

We are currently seekingamotivated individuals with passion for transforming lives and a desire to grow their career to join our team at our Toronto Campus, as an Administrative Assistant. The individual is to work closely with our Graduation Services Team manager, play a vital role in providing administrative support to this department, facilitate data entry and records management.

Job duties

• Provide general administrative support, including managing correspondence, scheduling appointments, and maintaining files.

• Graduate students in the Database and order Diploma.

• Generate Transcripts, print, save and upload official transcripts into EP (Enrolment portal) and Packaging diplomas and transcripts

• Scheduling exit interviews every fortnight, following up with students and reminding them of the importance of mandatory exit interviews.

• Assist in the collection, entry, and analysis of data related to campus operations, student services, and performance metrics.

• Provide general administrative support to the Campus Director and staff by producing reports and other documents as requested.

• Provide support in managing student-related inquiries and concerns, ensuring timely responses and appropriate referrals.

• Handle sensitive information related to students and staff with discretion and ensure compliance with privacy regulations.

• Uphold the College's professional standards and code of ethics, serving as a role model for students and colleagues alike.

• Assist in the coordination of special events, such as campus meetings, Career Fair, and graduation ceremonies.

• Order and maintain office supplies for the campus.
• Scheduling courier pick-ups and drop-offs.

Job requirements

• High school diploma or equivalent; associate or bachelors degree in administration or a related field preferred.

• Minimum 1 year experience in an administrative role or operations, preferably in an educational environment, but not compulsory.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Excellent verbal and written communication skills, with the ability to interact professionally with students and staff.

• Proven ability to prioritize tasks and meet deadlines in a fast-paced environment.

• Strong attention to detail with excellent data entry accuracy

• A self-starter and team player with the ability to work effectively with a diverse group of individuals.

We thank all the candidates for your time and interest in applying for the position. However, only those selected for the interview will be contacted.

AOLCC is an equal opportunity employer and encourages women, Aboriginal people, person with disabilities and member of visible minorities to apply. We seek to hire individuals with diverse characteristics, background and perspectives. We strongly believe that world class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion and disabilities but enrich itself through these differences.

AOLCC is committed to providing employment accommodations in accordance with Ontario Human Rights Code, and Accessibility for Ontarians with Disabilities Act, 2005 (AODA). AOLCC will provide accommodations to job applicants with disabilities throughout the recruitment process, please notify us and we will work with you to meet your needs.