Office Adminstrator

About The Role:

The Office Administrator is responsible for administrative duties, compiles and formats data of various
types, format reports, types, files and performs administrative tasks as required. Supports the business
by assisting with general bookkeeping tasks.

Key Responsibilities:

• Maintain and prepare invoices, credit notes, and bills. Ensure that they are uploaded to Xero and/or Fergus.
• Prepare reconciliation statements and upload PDF statements to the business's OneDrive/cloud. Assist with end of month reconciliations.
• Reconcile bank transactions in Xero and cross-check data (follow up with staff for any missed dockets).
• Monitor staff timesheets and ensure that all hours are recorded and entered accurately via Fergus
• Monitor and send emails and/or SMS to customers with overdue accounts via Fergus and 3CX
• Enter new customers'/suppliers' details & maintain a track record for selected businesses.

Skills & Qualifications:

Educational background required / desired:

• Bachelor's degree in accounting or Similar Work Experience.

Work experience required / desired:

• Bookkeeping for Small Business.
• Knowledge of Xero and Fergus Software. (is a plus)
• Practical experience using AI in a business context.

Years of experience required / desired:

• 1 to 3 years

Communications skills required / desired:

• 10/10 Excellent written and verbal communication skills.

MS Office applications proficiency required / desired:

• Have experience with Excel, Outlook, Word and Teams