Office Adminstrator

About The Role:

The Office Administrator is responsible for administrative duties, compiles and formats data of various
types, format reports, types, files and performs administrative tasks as required. Supports the business
by assisting with general bookkeeping tasks.

Key Responsibilities:

• Maintain and prepare invoices, credit notes, and bills. Ensure that they are uploaded to Xero and/or Fergus.
• Prepare reconciliation statements using Excel and upload PDF statements to the business's OneDrive/cloud. Assist with end of month reconciliations.
• Reconcile bank transactions in Xero and crosscheck data (follow up with staff for any missed dockets).
• Ensure that work orders received are uploaded onto Fergus, and all details are entered correctly.
• Monitor staff timesheets and ensure that all hours are recorded and entered accurately via Fergus
• Monitor and send emails and/or SMS to customers with overdue accounts via Fergus and Text magic.
• Update selected staff's hourly rate via Fergus.
• Setting gutter clean appointments and sending estimations & invoices to customers through Gorilla Desk.
• Help format and prepare reports 
• Weekly processing of Payroll.
• Enter new customers details & maintain a track record for selected businesses.
• Monthly documentation of profitable and non-profitable jobs.

Skills & Qualifications:

Educational background required / desired:  

•  Bachelor's degree in accounting or Similar Work Experience. 

Work experience required / desired:  

• Bookkeeping for Small Business.
• Knowledge of Xero Software

Knowledge of Xero and Fergus Software. Years of experience required / desired:  

• 1 to 3 years  

Communications skills required / desired:  

• 10/10 

MS Office applications proficiency required / desired  

• Have experience with Excel, Outlook, Word and Teams.