Accounts Payable Specialist

About The Role:

The Accounts Payable Specialist, whose daily responsibilities will include but are not limited to the following. 

Key Responsibilities:

• Process outgoing payments in compliance with financial policies and procedures
• Receive and review invoices from vendors for accuracy, completeness, and compliance with company policies.
• Ensure that payments are made on time and in accordance with payment terms negotiated with vendors.
• Prepare and process payments, including checks, electronic transfers, and ACH payments
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
• Work closely with the finance team to manage cash flow and optimize payment schedules
• Assist in the preparation of financial reports related to accounts payable.
• Provide information and support for internal and external audits
• Collaborate with internal departments, including procurement and finance, to resolve issues and improve workflow
• Generate reports detailing accounts payables status

Skills & Qualifications:

Educational background required / desired:

• High school Diploma

Work experience required / desired:

• Accounting, Billing, Data Entry

Years of experience required / desired:

• 1 to 3 years

Communications skills required / desired:

• 9/10

MS Office applications proficiency required / desired:

• Good

Proficiency in accounting software and Enterprise Resource Planning (ERP) systems, such as:

• QuickBooks, SAP, Oracle, or others

Other qualifications:

• Accounts payable background
• Experience keying invoices will little error
• Able to work independently and on a team
• Works well in a fast-paced environment
• Accuracy is crucial in handling financial transactions, so attention to detail is a key skill to have
• Good at problem solving
• Strong communicator
• Organizational skills and multitasker
• Ability to work cross functionally with different teams
• Familiarity with invoice processing, payment disbursement, and vendor management is valuable