Accounting Specialist (Nightshift - US)

ABOUT THE ROLE:

We are seeking a detail-oriented Accounting Specialist to support day-to-day accounting operations. This is a multi-functional role responsible for General Ledger, Accounts Payable, Accounts Receivable, Sales & Use Tax, Credit Cards, and Job Costing. 

The ideal candidate will thrive in a small-to-medium business environment, work independently, and maintain a high level of accuracy across financial transactions.

Work Arrangement

• This position requires full-time, Hybrid Set Up

KEY RESPONSIBILITIES:

General Ledger

• Prepare and post recurring journal entries, including Prepaids, Debt, Fixed Assets,

Payroll, Credit Cards, and Job Costing

• Manually input journal entries prepared by the Controller into the ERP system
• Complete balance sheet reconciliations for Cash, Prepaids, Debt, and Fixed Assets
• Support month-end close activities and related account reconciliations

Accounts Payable (AP)

• Process vendor invoices, including coding, matching to purchase orders, and attaching documentation
• Perform vendor statement reconciliations
• Set up new vendors, including collecting W-9s and confirming banking information
• Process vendor payments accurately and timely

Accounts Receivable (AR) & Cash Management

Monitor past-due balances and follow up with customers

Assist with collections activities, including dunning emails and collection calls

Sales & Use Tax

Prepare monthly Sales and Use Tax returns

Coordinate and ensure timely tax payments and compliance

Credit Cards & Expense Management

• Serve as credit card administrator in Ramp
• Ensure compliance with company T&E and Credit Card policies, including:
  • Receipt submission
  • Accurate GL coding
  • Timely manager approvals

Job Costing & Reporting

• Prepare job costing reports comparing job-to-date hours incurred vs. quoted hours
• Support management with financial and job performance reporting
• Monitor contracting inbox for jobs awarded for the day.
• Proceed to set up jobs in QB (as well as job estimate) and Team Connect for jobs awarded

Procurement

• Create purchase orders in QB for job material purchases

Payroll

• Reconcile hours Paychex to Team Connect
• Calculate payroll and provide to Controller for review

SKILLS AND QUALIFICATIONS:

• Bachelor's Degree or Associate Degree in Accounting or Accounting Technology, or
• 3 – 5 years of equivalent experience in an accounting or finance role, preferably in a small/medium-sized business
• Accounting degree or equivalent experience preferred

Technical Skills

• Proficient in QuickBooks or a related similar ERP system
• Strong working knowledge of Microsoft Office (Excel, Word, Outlook)
• Hands-on experience with spreadsheets and accounting software
• High Volume data entry experience with consistent accuracy

Core Competencies

• High attention to detail and accuracy
• Ability to record, track, and analyze financial data
• Proven experience processing invoices with minimal to no errors
• Excellent communication and customer service skills
• Ability to work independently and prioritize tasks
• Capable of working both independently and collaboratively within a team