Accounts Payable Specialist

About The Role:

The Accounts Payable Specialist role is to ensure accurate and efficient processing of accounts payable transactions by validating invoices, maintaining audit-ready documentation, and supporting reconciliation and month-end activities, while adhering to established financial controls and operational procedures.

Key Responsibilities:

• Monitor the shared AP inbox and validate incoming invoices
• Enter approved invoices into the Dynamics 365 F&O system, ensuring accurate coding and journal setup
• Coordinate and track invoice approvals, following up with internal team members as needed
• Maintain audit-ready records to support month-end closure
• Support reconciliation efforts and flag any invoice discrepancies
• Adhere to standard operating procedures and control processes

Skills & Qualifications:

• Thrives in fast-paced and deadline-driven environments
• Strong problem-solving skills with a proactive approach
• Effective and clear communicator, both written and verbal
• Highly organized with the ability to prioritize and manage multiple tasks
• Demonstrates the ability to work cross-functionally with other departments
• Excellent in verbal and written communication
• Maintains a high level of accuracy and attention to detail in financial transactions

Educational background required / desired:

• Bachelor's Degree or Associate degree in Accountancy or Accounting Technology
• Or equivalent to 1 to 3 years of AP/Billing Background

Work experience required / desired:

• Experience working in an ERP environment, preferably Dynamics 365 Finance & Operations or similar financial systems
• Demonstrated experience in invoice processing, reconciliation, and supporting month-end close
• Familiarity with AP controls, documentation standards, and audit requirements.
• Proficient in accounting, billing, and high-volume data entry
• Experienced in accurately processing invoices with minimal to no errors