Accounts Payable Specialist (Nightshift - US)

ABOUT THE ROLE:

The Accounts Payable (AP) Specialist is responsible for processing high-volume invoices, ensuring accuracy of payables data, and maintaining vendor records across multiple systems. This role supports timely and accurate invoice processing, proper expense classification, and smooth integration into the general ledger system.

KEY RESPONSIBILITIES

Invoice Processing – Corrigo Transactions

• Process approximately 1,000–1,200 Corrigo invoices per month

• Verify work order details match invoice information

• Validate vendor details, invoice amounts, service dates, and supporting documentation

• Determine appropriate GL coding (operating expense vs. capitalized costs)

• Adjust invoice dates as needed (e.g., post–month close entries)

• Ensure accurate data flow from Corrigo into Great Plains (GP)

Invoice Processing – Paper / Manual Invoices

• Process approximately 200–300 paper or emailed invoices per month

• Monitor shared AP email inbox for incoming invoices

• Route invoices to appropriate approvers via SharePoint folders

• Handle invoice exceptions, including misrouted or incomplete submissions

• Manually enter approved invoices into Great Plains (GP)

Vendor Management

• Set up new vendors in Corrigo when not auto-populated

• Set up and maintain vendor records in Great Plains (GP)

• Request and collect W-9 forms as required

• Maintain accurate and compliant vendor information

Potential Future Responsibilities

• Support payment processing, including check runs and matching check stubs to invoices

• Process utility bills if transitioned back in-house

SKILLS & QUALIFICATIONS:

• Prior experience in Accounts Payable or similar finance role

• Experience working with ERP systems (Great Plains preferred)

• Experience with invoice workflow tools (Corrigo a plus)

• Strong understanding of GL coding and invoice validation

• High attention to detail and ability to manage high transaction volumes