Executive Assistant

Note: This position requires employees to be on-site five days a week at our clients Pittsburgh, PA office.

Note: The qualified candidate for this position must have experience with QuickBooks, strong organizational skills, and a proven record of dependability.

About Our Client

Our client is a reputable personal injury law firm that also operates a personal and elderly care healthcare business. They are seeking a dependable, detail-oriented professional to serve as the trusted right hand to the owner, managing a combination of executive assistant, personal assistant, and administrative tasks.

Job Description

• Provide executive assistant and personal assistant support to the firms owner
• Conduct client intakes for the personal injury law firm
• Manage accounts payable and limited receivables, entering transactions in QuickBooks
• Prepare and maintain balance sheets and financial reports
• Coordinate personal tasks such as vehicle rentals, gift orders, and special arrangements
• Track rental tenant payments and coordinate contractor repairs as needed
• Answer phones and provide professional client and vendor communication
• Assist with settlements and prepare medical reports (training provided)
• Proactively anticipate needs and act independently without constant direction

Qualifications

• Professional QuickBooks experience required
• Proven dependability and trustworthiness
• Strong multitasking, organization, and communication skills
• Previous executive assistant, personal assistant, or office management experience preferred
• Legal or personal injury law firm experience is a plus, but not required
• Comfortable managing both administrative and personal-support duties
• Stable work history no frequent job hopping

Why This Is a Great Opportunity

• Stable, well-established personal injury law firm with a trusted owner
• Varied work responsibilities no two days are the same
• Competitive pay, with room for growth for the right candidate
• Healthcare benefits, periodic bonuses, and holiday perks
• Possible hybrid schedule after demonstrating reliability

JPC-361