Legal Billing & Collections Specialist

Note: This position requires employees to be on-site five days a week at the Oakland, CA office during the probationary period, then transitions to a hybrid schedule.

Note: You must have at least 3 years of legal billing experience and proficiency with billing software. If you do not meet this requirement, please do not schedule a call, as it will be canceled.

About Our ClientOur client is a highly respected law firm with deep roots in California. Known for handling high-profile and complex legal matters, the firm serves a wide range of public and private clients. With multiple offices across the state, theyre recognized for their collaborative, forward-thinking culture and commitment to professional excellence.

Job Description

• Manage full-cycle billing and collections for assigned attorneys and clients
• Generate, edit, and finalize monthly client invoices
• Review and apply client billing guidelines
• Track and update client budgets and rates in billing systems
• Process write-offs and time entry adjustments as needed
• Prepare daily deposits and post cash receipts
• Coordinate closely with attorneys regarding collections
• Communicate with clients on billing matters professionally and promptly
• Support other finance team members and assist with special projects
• Organize electronic files and documentation accurately
• Maintain accuracy under deadlines and deliver high-quality results

Qualifications

• Minimum 3 years of experience in legal billing using billing software
• Strong skills in MS Excel and general tech-savviness
• Excellent organizational, written, and verbal communication skills
• Prior experience in legal collections is a plus
• Able to handle sensitive information with discretion
• Comfortable multitasking in a deadline-driven environment
• Professional, team-oriented mindset with a proactive approach

Why This Is a Great Opportunity

• Be part of a highly regarded and award-winning California-based law firm
• Enjoy a collaborative and growth-oriented team environment
• Gain exposure to high-profile legal work and clients
• Hybrid schedule available after probationary period
• Competitive compensation and strong benefits package

Benefits:

• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

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