Data Management Coordinator

Pay: $16.00 - $18.00 per hour

Why This Is a Great Opportunity

• Stable, structured role with clear processes and daily wins
• Youll be the go-to person who keeps a busy elder law / estate planning practice running smoothly
• Great mix of client-facing work and detail-heavy back-office coordination
• Meaningful work supporting seniors and families with long-term care planning
• Learn valuable legal ops skills: case management data, document control, mail, and signing logistics

Location: Ormond Beach, Florida (on-site)

Note: Must be comfortable as a primary front-desk point of contact while also owning detailed data accuracy, scanning, and document organization in firm systems.

About Our Client

Our client is a highly respected Florida elder law and estate planning practice dedicated to making long-term care more affordable and accessible for seniors while protecting families life savings. Their work includes Medicaid planning, asset protection, estate planning, trusts, probate, guardianship, and long-term care planning across Florida.

Job Description

• Own front desk presentation and keep client-facing areas clean, calm, and professional
• Review new matters to ensure intake data correctly migrated into the case management system
• Fix missing or incorrectly formatted information and maintain naming / filing standards
• Prepare signing appointment packets: print, assemble, tab, and organize documents in advance
• Support signing appointments as needed (including serving as a witness)
• Scan/upload executed documents same day and route originals appropriately
• Process incoming mail twice daily: date-stamp, sort, scan, and file same day
• Prepare outgoing mail, including certified and tracked shipments
• Receive physical client documents, scan/upload within 24 hours, label correctly, and protect confidentiality
• Perform daily opening and end-of-day reset procedures for reception and signing areas

Qualifications

• 1+ year experience in a receptionist, office coordinator, admin, records, or data-heavy support role (law firm a plus)
• Polished, professional client-facing demeanor (in person + phone)
• Strong attention to detail with scanning, filing, and data entry
• Organized, process-driven, and reliable with time-sensitive tasks
• Comfortable working in CRM / case management systems (training provided)
• Discreet with sensitive client information

Why You Will Love Working Here

• Clear expectations, repeatable workflows, and a role where doing it right matters
• Supportive team environment working closely with intake, paralegals, and attorneys
• Mission-driven work that directly helps seniors and families
• Strong skill-building in legal operations and document management

JPC-672

Job Type: Full-time

Benefits:

• Dental insurance
• Paid time off
• Vision insurance