Admin & Executive Assistant in Property Management

Location: Work from Home
Type of Employment: Full-time or Part-time (depends on client requirements)
Work Shift: US Business Hours

About Us

OurAssistants connects businesses with top-tier Virtual Assistants (VAs) to streamline operations and enhance productivity. We specialize in matching skilled professionals to various industries, ensuring a seamless remote work experience. Join us to be part of a dynamic team that values excellence and innovation. For more, visit ourassistants.com.

Job Summary

We are looking for an Admin & Executive Assistant specializing in property management to support day-to-day operations and executive-level tasks. The ideal candidate will excel at managing administrative duties, property-related documentation, and calendar coordination, ensuring seamless operations for property managers and clients.

Responsibilities

• Provide administrative support to property managers, including email and calendar management.
• Draft, edit, and organize property-related documents, including lease agreements and notices.
• Schedule and coordinate property inspections, repairs, and maintenance.
• Communicate with tenants, owners, and vendors to resolve issues promptly.
• Manage property management software, ensuring accurate data entry and updates.
• Generate reports on property performance, occupancy, and maintenance activities.
• Prepare presentations, proposals, and meeting agendas for executives.
• Handle confidential and sensitive information with discretion.
• Assist with ad hoc tasks to ensure smooth property management operations.

Qualifications and Skills

Required:

• Proven experience in property management or administrative roles (2+ years).
• Proficiency in property management software (e.g., AppFolio, Buildium, Yardi).
• Strong written and verbal communication skills in English.
• Excellent organizational and multitasking abilities.
• Proficiency in MS Office Suite and Google Workspace.

Preferred:

• Experience as an Executive Assistant or similar role.
• Knowledge of US property management regulations.
• Familiarity with creating reports and presentations.

Compensation and Benefits

• Permanent work-from-home setup
• Ongoing training and professional development opportunities
• Collaborative and supportive work environment
• Competitive salary

Note: Only applicants based in the Philippines and Latin America will be considered.