Nature of work – Employment agency
Description of processing
The following is a broad description of the way that Our Vacancies/data controller processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices we have provided or contact Our Vacancies to ask about your personal circumstances.
Reasons/purposes for processing information
We process personal information to enable us to provide advice and professional services as an employment agency and recruitment advertising service, to maintain our own accounts and records and to support and manage our employees and our clients.
Type/classes of information processed
We process information relating to the above reasons/purposes. This information may include:
- personal details
- family details
- lifestyle and social circumstances
- goods and services
- financial details
- education and employment details
We also process sensitive classes of information that may include:
- physical or mental health details
- trade union membership
- racial or ethnic origin
- religious or other beliefs of a similar nature
Who the information is processed about
We process personal information about our:
- customers and clients
- complainants and enquirers
- suppliers
- advisers and other professional experts
- employees
Who the information may be shared with
We sometimes need to share the personal information we process with the individual them self and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA). What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.
We will only share applicant information with organisations if the applicant has applied for a specific job with the same organisation or if the applicant has given their consent to be forwarded to an organisation.
Our supplier for job posting software which holds our database of applicants is Logic Melon.
Where necessary or required we share information with:
- financial organisations
- current, past or prospective employers
- educators and examining bodies
- suppliers and service providers
- traders in personal data
- central government
- credit reference agencies
- debt collection and tracing agencies
- business associates
- complainants and enquirers
- professional advisers and consultants
Additional reasons
Undertaking research
Personal information is also processed in order to undertake research. For this reason the information processed may include name, contact details, family details, lifestyle and social circumstances, financial details, good and services. The sensitive types of information may include physical or mental health details, racial or ethnic origin and religious or other beliefs. This information is about survey respondents. Where necessary or required this information may be shared with customers and clients, agents, service providers, survey and research organisations.
Consulting and advisory services
Information is processed for consultancy and advisory services that are offered. For this reason the information processed may include name, contact details, family details, financial details, and the goods and services provided. This information may be about customers and clients. Where necessary this information is shared with the data subject themselves, business associates and other professional advisers, current, past or prospective employers and service providers.
The Our Vacancies Data Controller is Shirley Brzeski. You may request to have your data removed at any time by emailing gdpr@ourvacancies.com