Job Openings Accounts Payable Specialist

About the job Accounts Payable Specialist

Main purpose of the role:

As an Accounts Payable Assistant (and reporting into the Senior Accountant) you will be responsible for managing the Vendor ledger and ensuring it is always current. This will include posting of supplier invoices, query resolution with suppliers, processing employee expenses and credit card transactions. In addition you will assist in the setting up of the weekly payment run for sign off by the Senior Accountant.

Key Tasks and Accountabilities

Core Tasks

· Take ownership of Purchase Ledger, with accurately and correctly process od purchase ledger invoices and credit notes
· Distribute out (for approval & GL coding) and collate back in PL invoices from managers / directors
· Take ownership and manage Purchase Ledger mailbox
· Set up new suppliers in accounting system
· Reconcile credit card statement back to control account
· Ensure all staff expenses have been correctly coded, approved and process in accounting system.
· Prepare weekly / monthly payment run for management to review and approve
· Set up payments via online banking and arrange for these to be authorised, downloaded and saved for future reference
· Post payments into accounting system
· Chase for missing invoices and clear up unallocated cash
· Taking active role in the month end closing process
· Engage in process improvement initiatives
· Prepare, document and propose AP related policies and procedures
· Build and maintain relationship across all stakeholders
· Provide support with budget to actual variance analysis
· Other ad-hoc tasks as and when required


Essential Criteria

  Batchelor Degree in Economics
· Fluency in English, both written and verbally
· 2+ years experience working in a fast-paced, high growth Finance department
· Minimum Intermediate Excel skills
· Excellent problem-solving skills
· Capable of managing a high workload with ever-changing priorities
· Excellent interpersonal skills with the ability to communicate confidently at all levels with both internal and external stakeholders.
· Ability to work on own initiative but also function as part of a team, making positive contribution to departmental objectives/goals.
· Able to work under pressure and meet deadlines.
· Flexible approach to work with a can-do attitude. Be prepared to ask your line manager if there is anything that you can help with.
· Be self-motivated and a team player
· Develop a culture of ownership and quality
· Always be aware of the bigger picture, anticipating situations and potential problems