Senior Proposal Coordinator

Position Overview:

The Senior Proposal Coordinator leads development of standard submittals and supports the coordination of complex, high-profile proposals. This role involves providing advanced proposal coordination support, ensuring compliance with RFP requirements, and contributing to the development of compelling proposals.

Key Responsibilities

1. 1. Standard Proposal Development: Lead development of standard submittals. Ensure content aligns with RFP requirements, client needs, and company standards. Coordinate and lead proposal review meetings, including kickoff and quality review sessions. Serve as the primary point of contact for proposal efforts, engaging with internal teams and external partners as needed.

1. 2. Complex Proposal Development: Collaborate closely with the Proposal Manager to support the planning, coordination, and execution of high-value, strategic proposals, ensuring alignment with client requirements and internal quality standards. Responsibilities may include, but are not limited to, coordinating timely collection of resumes, project descriptions, forms, and administrative content, ensuring accurate and complete integration into final proposals and serving as the point of contact for day-to-day proposal logistics, version control, and document management within collaborative platforms.
2. Content Creation and Management: Draft, edit, and refine technical and marketing content, including resumes, project descriptions, and executive summaries. Maintain and refine a library of reusable content, such as resumes, project sheets, and boilerplate responses. Ensure all content reflects the company's capabilities, experience, and achievements, while adhering to branding guidelines.
3. Process Improvement: Identify and recommend improvements in proposal workflows, templates, and tools to increase efficiency and effectiveness.
4. Collaboration: Work with technical teams, proposal staff, and leadership to gather information and ensure alignment with project strategies.
5. Quality Control: Review proposals for accuracy, compliance, and consistency with branding and industry standards.
6. Schedule Management: Develop and manage proposal schedules, ensuring that deadlines are met.

Qualifications and Skills

Required:

• Bachelors degree in Marketing, Communications, Business, or a related field.
• 3-5 years of experience in proposal coordination, with expertise in the AEC industry
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Creative Suite (InDesign)
• Strong organizational skills
• Strong writing, editing, and communication skills
• Exceptional attention to detail
• Proven ability to manage multiple projects under tight deadlines in a fast-paced environment.

Preferred:

• Experience with proposal management and CRM software (e.g., Deltek Vantagepoint).
• Familiarity with federal, state, and local government procurement processes and compliance requirements.
• Familiarity with AEC terminology, processes, and standards
• Creative design skills
• Persuasive writing skills