Bookkeeper & HR Admin

This role will be responsible for maintaining accurate financial records for the organisation. This includes processing financial transactions, reconciling accounts, and generating reports. The ideal candidate will have experience with bookkeeping and accounting software, strong attention to detail, and excellent organizational skills. In addition to this, this role is responsible for the management of staff rosters, timesheets and leave requests as well as an additional HR admin in order to support the General Manager.

Roles and Responsibilities: 

BOOKKEEPING

Bookkeeping

     o Maintain accurate and up-to-date records of all financial                      transactions
     o Data Entry of supplier invoices
     o Supplier communication with missing invoices & charge                      queries
     o Data Entry of hardware invoices in conjunction with CRM                    Purchase Orders
     o Bill fluctuations - identifying and raising any large fluctuations
     o New Suppliers - setting up new suppliers in Xero with financial          details

Xero Bank & Credit Card Reconciliation

     o Bank Accounts - daily reconciliation
     o Credit Cards - daily reconciliation
     o Other Accounts - as required (Trade)
     o Direct Debit Payments reconciliation (Customer)
     o Customer Credit Payments reconciliation (Customer)

Payments

     o Adhoc Payments
     o Trade Payments
     o Refund Overpayment as required / Final credits ( account                    closures )

High Level Accounts

     o Manual Journals
     o Code Analysis
     o Pre-Management Reports

Customer Invoicing

     o Generation and sending of once-off customer invoices
     o Overpayment & Credit Allocations
     o Invoice Breakdown Reporting (specific customers)
     o Third-Party Rebills

Octane

     o Contra of Sales vs CoS invoices
     o Reconciliation of payments against clearing account

Customer Defaults

     o CRM Reporting
     o Third Party Default
     o Bad Debt Write-Off

HR ADMIN

Payroll & Rostering 

     o New Staff Setup ENTO / Xero
     o Fortnightly running of Xero payroll
             standard pays
             bonus pays
             entitlement payouts
     o Daily Timesheets
     o Staff Rosters
     o Managing Staff Leave Requests

Superannuation

     o Reporting on superannuation accruals
     o Processing payment of superannuation payments in line with            due dates

Requirements:

• At least 2 years of experience in bookkeeping or accounting
• Strong knowledge of bookkeeping and accounting principles
• Proficiency with accounting software Xero
• Proficieny with excel reporting
• Excellent attention to detail and organisational skills
• Strong analytical and problem-solving skills
• Ability to work independently and as part of a team
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality of sensitive financial information