SAP Project Coordinator

• Role Description 

Our is embarking on a program of work that will replace the existing SAP ECC6 on-premise solution with an implementation of SAP S/4HANA functionality for the following business areas; Finance, Procurement, Asset Management, Supply Chain & Inventory Management, Expense Management, Financial Planning Budgeting and Forecasting.

The transition to AWS cloud-based SAP S/4HANA will improve a number of aspects of the way the Business functions and ultimately undertakes the day-to-day activities necessary to protect lives and property. The improvements and benefits expected from the SAP Program are:

• Introduction of automated workflows, reducing manual paper or email-based processes
• Enhance team member experience, greater mobility and access to necessary applications
• Faster invoice payments and expense reimbursements
• Increased quality, access and timeliness of information
• Supported, reliable and robust technology supporting scalability for future growth
• Easier ordering and management of inventory; and
• Improved data to inform asset maintenance and upgrade/replacement decisions

Key Deliverables

The key deliverables of the SAP Project Co-Ordinator are:

• Working with stakeholders/vendors
• Working on the project to support the Project Manager ensuring fortnightly/monthly reports are completed, budgets/actuals are meet within milestones.
• Providing support with running and co-ordinating workshops
• Working with the Business - start to end of project, ensuring they project deliverables are on time
• Keeping track of invoicing/forecasting /budgeting in order of project completions
• Scheduling meetings with vendors/stakeholders
• Scheduling resources - referencing SOW
• Managed an engaged with IT teams/Engineers/Solution Architects in order to ensure the projects status updates are meet within milestones.
• Ensuring timesheets are submitted on time
• Attending meetings and ensuring action items are completed.
• Experience using PPM Tool (financials)
• Manage EOM invoicing
• Effective communicator across all aspects of the project and Business,
• Able to work independently and especially when under pressure and adaptable to changes

Essential Criteria/ Mandatory Skills

The key skills required of the SAP Project Co-Ordinator are:

• Demonstrate substantial knowledge in SAP S/4 HANA project management methodology and experience in projects administration
• Experience in a similar environment
• Experience and understanding in the use of MS Suite (Teams, Project, Outlook, Excel, Word, PowerPoint)
• Manage and update the project schedule with team leads
• Ability to collaborate as part of a supportive high-performing team
• Excellent communication skills
• Ability to build effective internal and external relationships
• Easily adaptable to business rules and supervision
• Thrives to exceed customers expectations
• Review and maintain proposed Project variations and their impact on budgets/actuals
• Ability to ensure that the Project team resources complete timesheet and expense reports to the Program Standards and requirements

Number of years of Experience 

• At least 5+ years of experience in SAP Project Administration

Qualifications

Accounting or a corresponding tertiary qualification