Site Coordinator

Our client, a leader in Mechanical and Electrical installation and maintenance services, is expanding its operations and currently looking for a Site Coordinator to join their dynamic and multicultural team. With over 250 employees and a wide range of diverse projects, this is an exciting opportunity for a proactive and experienced professional to play a key role in project delivery.

Role Overview

Reporting to the Contracting Manager, the Site Coordinator is responsible for managing the full scope of on-site installation works. This includes overseeing day-to-day operations, ensuring adherence to project timelines, budgets, and quality standards, and acting as the key liaison between contractors, subcontractors, internal departments, and clients.

Key Responsibilities

• Coordinate and manage all on-site activities to ensure timely, within-budget, and high-quality project completion.

• Serve as the primary point of contact between internal teams, subcontractors, and clients.

• Set up and maintain functional site facilities, including site office and secure storage.

• Oversee logistics and ensure site readiness with required provisions (e.g., scaffolding, sanitation).

• Develop, update, and track project schedules and daily progress reports.

• Organize and participate in team and client meetings, preparing and distributing Minutes of Meeting.

• Work closely with technical, design, drafting, and quantity surveying teams to meet specifications.

• Monitor subcontractor work quality and ensure adherence to project standards.

• Manage and update snag lists, ensuring prompt resolution of outstanding issues.

• Conduct site inspections and risk assessments, maintaining full compliance with health and safety regulations.

• Handle project documentation, material testing, and specification reviews.

• Issue Notices of Delay and Extension of Time requests as necessary.

• Ensure timely processing of site certifications, claims, and payment follow-ups.

• Lead the site handover process, ensuring completion of documentation and issue resolution.

What Were Looking For

• Proven experience in Project Management or Site Coordination is essential.

• A Secondary School Leaving Certificate is an asset.

• Strong organizational skills and high attention to detail.

• Excellent leadership, communication, and teamwork capabilities.

• Self-motivated with a proactive and problem-solving mindset.

• Good understanding of Mechanical, Electrical, and HVAC systems.

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

• Able to manage deadlines under pressure and make independent decisions when needed.

• Fluent in English (written and spoken); Maltese is a plus.

• Valid European passport or legal work authorization for Malta.

• Clean police conduct certificate (mandatory).

Step into a pivotal role where your leadership and coordination skills can shape successful project outcomes. If you're ready to take your career to the next level with a growing company that values excellence and teamwork, apply today!