We are seeking to recruit a Leasing Administration Officer to support a well-established organization within the local automotive industry. The chosen candidate will assist in overseeing and managing the daily administrative requirements of the leasing function.

Main Duties & Responsibilities

• Provide day-to-day support to the Operations Executive and Sales Manager.
• Supervise, administer, and monitor the daily workflow within the Leasing Administration function.
• Handle and process documentation related to new vehicles, including insurance and licensing.
• Liaise with insurance providers regarding renewals.
• Process road license renewals.
• Coordinate with the Finance Department regarding invoicing for services such as car washes, pest control, stationery, water, cleaning services, and fuel.
• Attend any training required by the company.
• Assign new vehicles to the appropriate car wash centre.
• Process CVA payments and issue invoices to clients.
• Identify vehicles requiring VRT testing and forward the information to the respective contact person.
• Manage citation payments, petitions, point transfers, and client invoicing.
• Ensure that no penalty points from fleet vehicles are incorrectly attributed to company directors.
• Welcome visitors at reception and guide them to the appropriate staff member.
• Close and archive files for sold vehicles and arrange for insurance credit notes.
• Open files for new vehicles both replacements and new leasesas sign drivers, and maintain proper filing.
• Maintain a high standard of work and service at all times.
• Adhere to all company policies and procedures.

Job Requirements

• O Level standard of education
• Good working knowledge of Microsoft Office applications
• Strong verbal and written communication skills in both Maltese and English

Interested in joining a dynamic team and building your career within the automotive sector?

If you are organized, customer-oriented and eager to contribute to a growing operation, we encourage you to apply and take the next step in your professional journey!