Executive Sales Assistant/Event Planner

Job title: Executive Sales Assistant/ Event Planner

Type of employment: Part-time to potential Full-Time

Shift Schedule: 10 AM-5 PM Central time (preferred latter part of the day)

We are seeking a highly organized, creative, and motivated Executive Sales Assistant/Event Planner to support sales, client relations, and event execution. This role blends sales support, marketing, and hands-on event coordination—requiring strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

About the Company:

The company is a full-service event planning company specializing in creating memorable, high-quality events. The team focuses on delivering exceptional client experiences through strong organization, creative execution, and seamless coordination.

Objective of this role:

• Support sales efforts through lead follow-up and proposal creation
• Deliver exceptional client communication and relationship management
• Assist in planning and executing successful events
• Increase revenue through upselling and proposal optimization
• Maintain organized systems for client communication and event workflows

Responsibilities:

Sales & Client Relations

• Respond to client inquiries and follow up on leads
• Build and maintain strong client relationships
• Identify upsell opportunities and support sales conversion

Proposal & Presentation Creation

• Prepare visually appealing proposals and presentations using tools like Canva and Gamma
• Customize proposals based on client needs and event scope
• Support sales strategy through compelling presentation materials

Event Planning & Coordination

• Assist with event planning, timelines, and logistics
• Coordinate with vendors and internal teams
• Support onsite event setup and execution when needed

Marketing & Content Support

• Assist with social media content and updates
• Create graphics and marketing materials using Canva
• Support brand presence across digital platforms

CRM & Administrative Support

• Maintain and update CRM systems (Dusabo or similar)
• Track client communications and event progress
• Manage scheduling via Zoom and Google Meet

Required skills and qualifications:

• Experience in event planning, hospitality, or related industry (REQUIRED)
• Experience with Canva, Gamma, and presentation tools
• Strong communication and client relationship skills
• Excellent organizational and multitasking abilities
• Experience in sales support and upselling
• Ability to create professional proposals and presentations
• Ability to thrive in a fast-paced, dynamic environment
• High attention to detail and strong follow-through

Preferred skills and qualifications

• Familiarity with CRM systems (Dusabo preferred)
• Experience with tools like Zoom and Google Meet
• Background in social media management or marketing
• Experience with event platforms such as Cvent