Executive Assistant with Basic Accounting Experience

Job title: Executive Assistant
Type of employment: Full-time (Remote)
Shift Schedule: 8:00 AM 4:00 PM CST (Flexible start time between 6:00 AM 10:00 AM CST)

The Executive Assistant will provide comprehensive administrative, operational, and bookkeeping support to the business leader. This role plays a critical part in ensuring smooth daily operations by managing communications, maintaining records, assisting with light accounting, and supporting system implementation initiatives such as CRM setup and documentation. The ideal candidate is organized, detail-oriented, and capable of working efficiently in a fast-paced, dynamic environment.

About the Employer:

The company designs and deploys aerial methane detection systems for the inspection of pipelines. It develops and integrates technology on existing aircraft to detect and monitor gas leaks, ensuring pipeline integrity, regulatory compliance, and cost-effective operations.

Company core values:

• Fast execution and results-driven mindset

• Innovation and excellence in technological solutions

• Accuracy, integrity, and accountability

• Efficiency, clarity, and data-driven decision making

• Responsiveness to regulatory needs and safety standards

Objectives of this role:

• Support the business leader by handling administrative and operational tasks efficiently

• Maintain clear and timely communication through email, scheduling, and documentation management

• Ensure accuracy in basic bookkeeping and CRM recordkeeping to streamline processes and data tracking

• Help establish structure and process documentation (SOPs) to support business growth and future hires
  
  

Responsibilities:

• Manage and prioritize email communications; draft and organize correspondence as needed

• Maintain and coordinate schedules, meetings, and documentation systems

• Perform light bookkeeping, including expense tracking and reconciliation using Wave or similar platforms

• Assist in CRM implementation, setup, and ongoing maintenance

• Organize digital files, records, and reports; create and maintain spreadsheets and documents (Word, Excel)

• Support the development of Standard Operating Procedures (SOPs) and workflow documentation

• Conduct basic research, data entry, and administrative support for ongoing projects

• Handle other related tasks and special projects as assigned
  
  

Required Skills and Qualifications:

• Proficiency in Microsoft Word and Excel

• Strong written and verbal communication skills, including professional email etiquette

• Excellent organizational skills and attention to detail

• Basic understanding of bookkeeping or accounting processes

• Ability to adapt to a fast-paced, results-driven work environment

• Self-motivated, reliable, and able to work with minimal supervision
  
  

Preferred Skills and Qualifications:

• Experience using Wave, QuickBooks, or similar accounting tools

• Familiarity with CRM tools (e.g., Salesforce, HubSpot, GoHighLevel)

• Previous experience supporting leadership or executives in administrative or operational roles

• Ability to document and create SOPs

• Analytical and problem-solving mindset