Executive Assistant

Job title: Executive Assistant

Type of employment: Full-Time

Shift Schedule: Monday - Friday, 9am-5pm Eastern Time

We are seeking a highly organized and detail-oriented Executive Assistant to support daily operations, manage tasks, and streamline administrative workflows. This role is critical in ensuring tasks are completed accurately and on time, supporting internal systems, employee processes, and program coordination.

The ideal candidate is proactive, dependable, and excels at follow-through, someone who can manage multiple responsibilities while maintaining a high standard of accuracy.

About the Company:

The company is a creative education company that offers engaging art programs and classes for children. The organization focuses on delivering high-quality, fun, and enriching experiences through structured programs and strong operational systems.

Objective of this role:

• Ensure smooth execution of administrative and operational tasks
• Maintain accuracy across systems, records, and workflows
• Support employee onboarding and offboarding processes
• Keep task management systems up to date and organized
• Improve overall efficiency through consistent follow-through

Responsibilities:

Employee Onboarding & Offboarding

• Manage onboarding and offboarding processes based on established workflows
• Ensure all required documentation and system updates are completed accurately

Asana Hygiene and Maintenance

• Monitor and maintain task workflows within Asana to support timely completion of contracts, insurance, compliance, and other program-related deliverables
• Proactively groom and improve the Asana system by identifying gaps, archiving outdated items, adding relevant information, and recommending process enhancements
• Ensure Asana serves as a reliable central repository for company information, tasks, and operational tracking
• Follow up with team members on task ownership, updates, and accountability to keep projects moving forward efficiently

CRM & Data Management

• Add and maintain contact records in CRM systems
• Ensure data accuracy and proper organization

Class & Registration Management

• Add and manage classes in the registration system (Sawyer)
• Ensure class details are accurate and up to date

Administrative & Operational Support

• Support day-to-day administrative tasks
• Maintain organized records across tools and systems
• Assist with general coordination across teams

Required skills and qualifications:

• Experience in administrative, operations, or executive assistant roles
• Experience with Asana, Google Suite, Gusto, and HiSawyer (Sawyer)
• Familiarity with CRM systems and data entry
• Strong attention to detail and accuracy
• Excellent follow-up and follow-through skills
• Strong written and verbal communication skills
• Ability to multitask and manage multiple priorities
• Comfortable working with task management and operational systems
• Highly organized and process-driven