Accounting Manager/Finance Lead

Job title: Accounting Manager / Finance Lead

Type of employment: Full-Time

Shift Schedule: Flexible schedule with availability for overlap meetings during US business hours (Mountain Time)

We are seeking a highly detail-oriented and process-driven Accounting Manager/Finance Lead to oversee all financial operations across multiple entities. This role is responsible for ensuring accurate, audit-ready financial records, managing AP/AR, and delivering clear financial reporting to leadership.

The ideal candidate is highly organized, accountable, and capable of managing complex multi-entity financial workflows with consistency and precision.

About the Company:

A multi-entity organization operating across several brands, focused on building scalable financial systems, maintaining audit-ready records, and delivering clear financial visibility to leadership. The company emphasizes structured processes, strong internal controls, and operational efficiency.

Company core values:

• Accuracy and financial integrity
• Accountability and ownership
• Process consistency and efficiency
• Transparency in reporting
• Strong collaboration across teams

Objective of this role:

• Maintain accurate, audit-ready books across all entities
• Ensure consistent financial processes and reporting standards
• Provide clear financial insights to leadership
• Enforce internal controls and financial policies
• Support budgeting and financial planning initiatives

Responsibilities:

Multi-Entity Financial Management

• Manage accounting operations across multiple entities
• Maintain separation of financials while consolidating reporting
• Track intercompany transactions and ensure accuracy

Accounts Payable (AP)

• Process invoices and enforce No Invoice, No Payment policy
• Prepare weekly payment batches
• Submit payment schedules for CEO approval (Thursdays)
• Execute approved payments via Brex (Fridays)

Accounts Receivable (AR)

• Track incoming payments and receipts
• Monitor outstanding invoices and follow up on collections
• Provide weekly receivables reports

Weekly Financial Operations Cycle

• Thursday: Submit approvals, receivables report, financial dashboards
• Friday: Execute approved payments

Financial Reporting

• Prepare weekly reports (sales, cash flow, AP/AR summaries)
• Maintain entity-level and consolidated financial dashboards
• Deliver insights to leadership

Budgeting & Financial Planning

• Build and maintain budgets for each entity
• Track performance vs. budget
• Update forecasts and provide consolidated insights

Audit-Ready Bookkeeping

• Maintain accurate records in QuickBooks
• Ensure all books are audit-ready at all times
• Implement and enforce strong internal controls

Payroll Management

• Oversee payroll processing via Gusto
• Ensure payroll accuracy and reconciliation

Email & Communication Management

• Manage AP and AR inboxes
• Respond to vendors and clients regarding billing and payments
• Maintain organized communication records

Data Room & Documentation Management

• Maintain a centralized, audit-ready data room
• Ensure weekly uploads and proper organization of all financial documents
• Maintain structured documentation across all entities

Collaboration with Executive Assistant

• Review and validate all financial documentation
• Provide workflows and guidance to the Executive Assistant
• Maintain full ownership of financial accuracy and payments
• Oversee data room standards and organization

Required skills and qualifications:

• Proven experience in accounting or finance leadership roles
• Experience managing multi-entity accounting
• Strong proficiency in QuickBooks
• Experience with Brex or similar payment platforms
• Experience with Gusto or similar payroll systems
• Strong understanding of AP, AR, reporting, and budgeting
• High attention to detail and strong organizational skills
• Strong communication and coordination abilities

Preferred skills and qualifications

• Experience in fast-growing or multi-brand organizations
• Experience building financial processes and controls
• Strong analytical and financial planning skills
• Experience working directly with executive leadership