About the job Virtual Assistant
Job title: Virtual Assistant
Type of employment: Full-time (Remote)
Shift Schedule: Monday to Friday, 8:30 AM 5:00 PM PST
We are seeking a Virtual Assistant to provide high-level administrative and operational support, ensuring efficiency across the organization. This role is integral in coordinating communications, managing scheduling, maintaining organized records, and supporting both office and field-based team members. The ideal candidate is proactive, highly organized, and capable of maintaining a bird’s-eye view of business operations to help the team stay aligned and productive.
About the Employer:
A U.S.-based residential construction company specializing in custom home building and remodeling projects. The team is dedicated to delivering exceptional design and build services, with a strong focus on quality, communication, and client satisfaction. With most team members working in the field, the company values reliable back-office support to keep operations running smoothly and efficiently.
Company Core Values:
Transparency and honesty in all communications and business dealings.
Team spirit and collaboration, supporting and uplifting one another.
Positive energy and mindset, fostering an engaging and motivating work environment.
Proactivity and initiative, with a focus on contributing to collective growth and success.
Objectives of this Role:
Maintain operational organization and consistency across business functions.
Support field-based and management teams by handling administrative and scheduling tasks.
Ensure smooth communication between internal staff, clients, and vendors.
Strengthen the company’s online presence through consistent and professional social media management.
Responsibilities:
Manage and respond to incoming calls, emails, and client inquiries promptly and professionally.
Coordinate meetings, appointments, and project schedules for management and field teams.
Perform administrative tasks such as data entry, record maintenance, and documentation management.
Oversee social media scheduling and posting (mainly on Instagram), ensuring consistent and engaging content presence.
Collaborate with internal and external stakeholders, including vendors, suppliers, and clients.
Maintain accurate and organized files using company tools and systems.
Provide operational support as needed to improve efficiency and workflow.
Required Skills and Qualifications:
Excellent verbal and written communication skills.
Strong organizational and time management abilities.
Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive).
Experience with CRM platforms such as HubSpot.
Familiarity with project management tools such as BuilderTrend.
Comfortable using Zoom and WhatsApp for internal and client communications.
Proactive, dependable, and team-oriented work ethic.
Ability to multitask and maintain accuracy under minimal supervision.
Preferred Skills and Qualifications:
Prior experience supporting teams in construction, real estate, or design-build industries.
Familiarity with social media management tools or platforms for scheduling and analytics.
Experience with content coordination or light social media posting.
Additional Information:
This is a remote, full-time position.
The role is a replacement and is expected to be filled within 30 days.
No assessment is required at this time.